Ambar Protein Industries Ltd Directors Report.
to the Members,
Your Directors have pleasure in submitting their 26th Annual Report of the Company together with the Audited Statements of Accounts for the year ended 31st March, 2019.
The financial highlights are depicted below: (Rs. In Lacs)
|PERTICULARS||FOR THE YEAR ENDED ON 31.03.2019||FOR THE YEAR ENDED ON 31.03.2018|
|Income from Business Operations||23045.28||20602.75|
|Profit before Depreciation||309.19||318.12|
|Profit after depreciation and Interest||283.41||293.48|
|i. Current Tax||68.86||76.29|
|ii. Deferred Tax||11.18||1.72|
|Net Profit after Tax||203.37||215.47|
|Other Comprehensive Income||0||0|
|Total Comprehensive Income||203.37||215.47|
Note: The above figures are extracted from the financial statements.
During the year, your company has refined 2610.93 MT of cotton seed oil in its refinery (Previous Year: 23430.29 MT)
Company also purchased & packed 3558.20 MT Refined Groundnut Oil, Refined Sunflower, Refined Maize Oil, Mustard Oil and Soybean Oil for resale. Our total business operation income has increased to 23045.28 Lakhs from 20602.75 Lakhs in the previous year.
In view of expansion of business, your Directors do not recommend any dividend for the year ended 31st March,2019.
The paid-up Equity Share Capital as on 31st March, 2019 was 575.00 Lacs. During the year under review, the Company has not issued any shares. The Company has not issued shares with differential voting rights. It has neither issued employee stock options nor sweat equity shares and does not have any scheme to fund its employees to purchase the shares of the Company.
AMOUNTS TRANSFER TO RESERVES:
During the year under review, the Company has not transferred any amount to General Reserve of the company. The Company earned net profit of Rs. 203.37 Lacs which has been transferred to surplus in the statement of profit and loss account.
SUBSIDIARIES, JOINT VENTURES AND ASSOCIATE COMPANIES:
The Company does not have any Subsidiary, Joint venture or Associate Company.
TRANSFER OF UNCLAIMED DIVIDEND TO INVESTOR EDUCTION AND PROTECTION FUND:
The provisions of Section 125(2) of the Companies Act, 2013 do not apply as there was no dividend declared and paid last year.
The Company has neither invited nor accepted any deposits within the meaning of Section 73 of the Companies Act, 2013 and the Companies (Acceptance of Deposits) Rules, 2014 from the public during the year ended March 31, 2019. There were no unclaimed or unpaid deposits as on March 31, 2019.
MATERIAL CHANGES AND COMMITMENT IF ANY AFFECTING THE FINANCIAL POSITION OF THE COMPANY OCCURRED BETWEEN THE END OF THE FINANCIAL YEAR TO WHICH THIS FINANCIAL STATEMENT RELATE AND THE DATE OF THE REPORT: No material changes and commitments affecting the financial position of the Company occurred between the end of the financial year to which this financial statement relate on the date of this report.
CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION, FOREIGN EXCHANGE EARNINGS AND OUTGO:
The information pertaining to conservation of energy, technology absorption, Foreign exchange Earnings and outgo as required under Section 134 (3)(m) of the Companies Act, 2013 read with Rule 8(3) of the Companies (Accounts) Rules, 2014 for the year ended on 31st March, 2019
1. Conservation of Energy: a) Company ensures that the manufacturing operations are conducted in the manner whereby optimum utilization and maximum possible savings of energy is achieved. b) No specific investment has been made in reduction in energy consumption. c) As the impact of measures taken for conservation and optimum utilization of energy are not quantitative, its impact on cost cannot be stated accurately.
2. Technology Absorption:
Companys products are manufactured by using in-house know how and no outside technology is being used for manufacturing activities. Therefore, no technology absorption is required.
3. Foreign Exchange Earning and Outgo:
During the period under review the foreign exchange earnings and outflow was as follows:
|Year 2018-19||Amount Rs|
STATEMENT CONCERNING DEVELOPMENT AND IMPLEMENTATION OF RISK MANAGEMENT POLICY OF THE COMPANY:
All the mandatory provisions of Corporate Governance as prescribed in Regulations 17 to 27 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 are not applicable to your Company as the Company does not fall under the criteria of its applicability pursuant to Regulation 15 of SEBI Listing Regulations. However, all the Provisions, Rules and Regulations under the Companies Act, 2013 related to the Corporate Governance are applicable to the extent and have been comply by the Company.
DETAILS OF POLICY DEVELOPED AND IMPLEMENTED BY THE COMPANY ON ITS CORPORATE SOCIAL RESPONSIBILITY INITIATIVES: The Company has not developed and implemented any Corporate Social Responsibility initiatives as the said provisions are not applicable.
COMPANYS POLICY RELATING TO DIRECTORS APPOINTMENT AND PAYMENT OF REMUNERATION:
The Companys Policy relating to appointment of Directors, payment of Managerial remuneration, Directors qualifications, positive attributes, independence of Directors and other related matters as provided under Section 178(3) of the Companies Act, 2013 is furnished in "Annexure A" and is attached to this report.
The extracts of Annual Return pursuant to the provisions of Section 134(3) (a) and Section 92 read with Rule 12 of the Companies (Management and administration) Rules, 2014 is furnished in "Annexure B" and is attached to this Report
PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS MADE UNDER SECTION 186 OF THE COMPANIES ACT, 2013:
There were no loans, guarantees or investments made by the Company under Section 186 of the Companies Act, 2013 during the year under review and hence the said provision is not applicable.
RELATED PARTY TRANSACTIONS:
All related party transactions entered into during FY 2018-19 were on an arms length basis and in the ordinary course of business and were in compliance with the applicable provisions of the Companies Act, 2013 (the Act) and the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015. All related party transactions are placed before the Audit Committee for review and approval of the Committee and also to the Board for approval. The details of related party transactions entered into by the Company are provided in Form AOC-2 given as "Annexure C "of Boards Report.
A. STATUTORY AUDITOR:
Mr. Dhaval K Shah., Chartered Accountants (Membership No. 154176) was appointed as statutory auditor of a Company and he is holding office of the auditor up to the conclusion of the 26th AGM. The term 5(Five) years of Statutory Auditor namely Mr. Dhaval K Shah expires on 31st March, 2019 and as per section 139 of Companies Act, 2013 an individual auditor who has completed his term shall not eligible for re-appointment as an auditor in the same Company for five years from the Completion of his term.
Accordingly, as per the said requirements of the Act, Mrs. Monali D Shah, Chartered Accountants (Membership No. 190489) is proposed to be appointed as auditors for a period of 5 years commencing from the conclusion of 26th AGM till the conclusion of the 31st AGM, subject to ratification by shareholders every year, as may be applicable, in place of Mr. Dhaval K Shah., Chartered Accountants (Membership No. 154176).
Mrs. Monali D Shah, Chartered Accountants (Membership No. 190489), have consented to the said appointment and confirmed that their appointment, if made, would be within the limits specified under Section 141(3)(g) of the Act. They have further confirmed that they are not disqualified to be appointed as statutory auditors in terms of the provisions of the proviso to Section 139(1), Section 141(2) and Section 141(3) of the Act and the provisions of the Companies (Audit and Auditors) Rules, 2014.
The Audit Committee and the Board of Directors have recommended the appointment of Mrs. Monali D Shah, Chartered Accountants (Membership No. 190489), as statutory auditors of the Company from the conclusion of the 26th AGM till the conclusion of 31st AGM, to the shareholders.
B. SECRETARIAL AUDITOR:
The Board of Directors of the Company appoint Miss. Saloni Shah, Practicing Company Secretary, Ahmedabad on 30th May 2019 to conduct Secretarial Audit for the F.Y. 2018-19. The Secretarial Audit Report of Miss Saloni Shah, Practicing Company Secretary, Ahmedabad for the financial year ended on 31st March 2019 is annexed as "Annexure D" There are no qualifications or adverse remarks in the Report which require any clarification/ explanation. However, explanation/clarification to observations made by the PCS in his report are as under: a. The Company has obtained connectivity for dematerialization with Central Depository Services (India) Limited (CDSL) on
10th June, 2016 and with National Securities Depository Limited (NSDL) on 24th June, 2016 and Promoter & Promoter group has already initiated the process of dematerialization.
C. COST AUDITOR:
M/s J. B. Mistri & Co., Cost Accountants (Firm Registration No. 101067), Ahmedabad, Cost Auditor of the Company have been appointed as Cost Auditor to conduct audit of the cost accounts maintain by the Company relating to Edible Oil business for the F.Y 2019-20
NUMBER OF BOARD MEETINGS CONDUCTED DURING THE YEAR UNDER REVIEW:
Five (5) Board Meetings were held during the financial year ended 31st March, 2019 on the following dates: 30/05/2018, 14/08/2018, 14/11/2018, 31/12/2018, and 14/02/2019.
The intervening gap between the Meetings was within the period prescribe under the Companies Act, 2013.
As per Schedule IV of the Companies Act, 2013, a separate meeting of Independent Director was on 02nd February 2019 at 01:30 PM at register office of the Company to discuss the agenda items as required under the Companies Act, 2013.
DEMATERIALISATION OF SHARES
The shares of your Company are being traded in electronic form and the Company has established connectivity with both the depositories i.e. National Securities Depository Limited (NSDL) and Central Depository Services (India) Limited (CDSL). In view of the numerous advantages offered by the Depository system, Members are requested to avail the facility of dematerialization of shares with either of the Depositories as aforesaid.
DIRECTOR RESPOSNSIBILITY STATEMENT AS REQUIRED UNDER SECTION 134(3) (c) OF THE COMPANIES ACT, 2013:
Accordingly, pursuant to Section 134 (5) of the Companies Act, 2013, the Board of Directors to the best of their knowledge and ability confirm that:
a) In the preparation of the annual accounts for the year ending March 31, 2019, the applicable accounting standards have been followed along with proper explanation relating to material departure;
b) The directors have selected such accounting policies and applied them consistently and made judgements and estimates that were reasonable and prudent so as to give a true and fair view of the state of affairs of the Company at the end of the financial year and of the profit or loss of the Company for the year under review.
c) The Directors have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities.
d) The annual accounts have been prepared on going concern basis; e) The Directors have laid down internal financial controls, which are adequate and are operating effectively. f) The Directors have devised proper system to ensure compliance with the provisions of all applicable laws and that such system was adequate and operating effectively.
CORPORATE GOVERNANCE AND MANAGEMENT DISCUSSION & ANALYSIS REPORT:
As per regulation 15(2) of the SEBI (Listing Obligations and Disclosure Requirements), Regulations, 2015 various regulations related to Corporate Governance under SEBI (Listing Obligations and Disclosure Requirements), Regulations, 2015 not applicable to the company. The Management Discussion and Analysis is made a part of this report.
Shri. Dashrath Ashabhai Patel and Smt Shobhana Jayprakash Vachhani retires at the 26th Annual General Meeting and has offered himself for re-appointment.
During the year under review, Shri. Vinodrai Hirji Kansagara resigned as Independent Director of the Company w.e.f 10th April 2019.
The tenure of Shri Jayprakash J Vachhani and Shri Pradeep C Khetani as Whole time Director and Managing Director of the Company expired on 30th May 2019. They were further appointed for a period of 5 (five) consecutive years as the Whole time Director and Managing Director of the Company respectively w.e.f 1st June, 2019 by the Board of Directors of the Company in the meeting held on 30th May, 2019. Approval of members of the Company is required for the said appointment, which is made part of the notice convening the ensuing Annual General Meeting of the Company
The tenure of Shri Pradip S Shah, Shri Parimal B Shah and Meghal Chakrawarti as an Independent Director of the Company expired on 31st March 2020. They were further appointed for the period of 5 (five) consecutive years as Independent Director of the Company respectively w.e.f 1st April 2020 by the Board of Directors of the Company in the meeting held on 14th August 2019. Approval of members of the Company is required for the said appointment, which is made part of the notice convening the ensuing Annual General Meeting of the Company.
Shri Pradip S Shah was re designated as Chairman and Independent Director of the Company w.e.f 14th August 2019.
KEY MANAGERIAL PERSONNEL:
Shri. Jaiprakash J Vachhani, Whole Time Director, Shri Pradeep C Khetani, Managing Director, Shri Dhiraj M Panchal, CFO and Shri Mehul A Mehta, Company Secretary are the Key Managerial Personnel of the Company.
DECLARATION OF INDEPENDENT DIRECTORS:
The Independent Directors of the Company have given the declaration to the Company that they meet the criteria of independence as prescribed under Section 149(6) of the Companies Act, 2013.
LISTING OF EQUITY SHARES:
The Equity shares of the Company are presently listed with the BSE, i.e. The Bombay Stock Exchange Ltd. The Company has paid annual listing fees for the year 2019-20 to BSE.
SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS:
There are no significant and material orders passed by the Regulators / Courts that would impact the going concern status of the Company and its future operations.
PARTICULARS OF EMPLOYEES:
The information required pursuant to section 197(12) read with rule 5(1) of the Companies (Appointment and Remuneration of
Managerial Personnel) Rules, 2014 is attached as "Annexure E" and forms an integral part of this report.
The information required pursuant to section 197(12) read with rule 5(2) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 is not applicable because Company has not employed any employee drawing salary of amounting Rs. 5, 00,000/- per month or Rs. 60,00,000/- per annum during the year under review.
ENVIRONMENT AND SAFETY:
The Company is conscious of the importance of environmentally clean and safe operations. The Company is conducting operations in such a manner so as to ensure safety of all concerned, compliances of environmental regulations and preservation of natural resources.
As required by the Sexual Harassment of Woman at Workplace (Prevention, Prohibition and Redressal) Act, 2013, the Company has formulated and implemented guidelines on prevention of sexual harassment at workplace with a mechanism of lodging and redressal of complaints. During the year under review, no complaints were reported to the Committee.
DISCLOSURE OF COMPOSITION OF AUDIT COMMITTEE AND PROVIDING VIGIL MECHANISM:
Reconstitution of Audit Committee due to resignation of Shri Vinodrai H Kansagara New Committee shall be comprise of 3(three) Independent Director:
| Shri Pradip S Shah||Chairman|
| Shri Suresh Shah||Member|
| Shri Rajendra D Ganatra||Member|
employees and other Directors. The Company has also provided adequate safeguards against victimization of employees and Directors who express their concerns. The Company has also provided direct access to the chairman of the Audit Committee on reporting issues concerning the interests of co employees and the Company.
PREVENTION OF INSIDER TRADING:
The Company has adopted a Code of Conduct for Prevention of Insider Trading with a view to regulate trading in securities by the Directors and designated employees of the Company. The Code requires pre-clearance for dealing in the Companys shares and prohibits the purchase or sale of Company shares by the Directors and the designated employees while in possession of unpublished price sensitive information in relation to the Company and during the period when the Trading Window is closed. The Board is responsible for implementation of the Code.
Company has successfully installed 200 TPD refinery and started its commercial production w.e.f 01st April, 2019.
The relations between the employees and the management have remained cordial throughout the year.
Your Directors place on record their sincere thanks to bankers, business associates, consultants, and various Government Authorities for their continued support extended to your Companies activities during the year under review. Your Directors also acknowledges gratefully the shareholders for their support and confidence reposed on your Company.
|By Order of the Board of Directors|
|Date: 14th August, 2019||Jayprakash J Vachhani||Pradeep C Khetani|
|Place: Ahmedabad||Whole time Director||Managing Director|
|(Din: 00385897)||(Din: 01786030)|
THE CONTENTS OF NOMINATION AND REMUNERATION POLICY OF THE COMPANY PREPARED IN ACCORDANCE WITH THE PROVISIONS OF SECTION 178 OF THE COMPANIES ACT, 2013 ARE PROVIDED HEREUNDER.
Policy on Directors Appointment and Remuneration
1.1 Appointment criteria and qualifications: a) A person who is proposed to be appointed as Director of the Company should be eligible to be appointed as Director and must hold Director Identification Number issued by the Central Government and possess such qualification, expertise and experience as prescribed under the Act.
b) Without prejudice to generality of the above, a person who is proposed to be appointed as an Independent Director shall also be subject to compliance of provisions of section 149(6).
c) KMP or Senior Management personnel shall have adequate qualification, expertise and experience in the relevant field for which the appointment is proposed to be made.
d) The Committee has discretion to decide whether qualification, expertise and experience possessed by a person is sufficient / satisfactory for the concerned position.
1.2 Term / Tenure: a) Managing Director/Whole-time Director/Manager (Managerial Personnel):
The Company shall appoint or re-appoint any person as its Managerial Personnel for a term not exceeding five years at a time. No re-appointment shall be made earlier than one year before the expiry of term. b) Independent Director: An Independent Director shall hold office for a term up to five consecutive years on the Board of the Company and will be eligible for re-appointment on passing of a special resolution by the Company and disclosure of such appointment in the
No Independent Director shall hold office for more than two consecutive terms, but such Independent Director shall be eligible for appointment after expiry of three years of ceasing to become an Independent Director. Provided that an Independent Director shall not, during the said period of three years, be appointed in or be associated with the Company in any other capacity, either directly or indirectly.
The Committee shall carry out evaluation of performance of every Director, KMP and Senior Management Personnel at such interval as deemed fit.
The Committee may recommend the Board for removal of a Director, KMP or Senior Management Personnel for reasons recorded in writing. The Procedure for removal of any Director shall be as per the provisions of the Act in this regard.
The Director, KMP and Senior Management Personnel shall retire as per the applicable provisions of the Act and the prevailing policy of the Company. The Company will have the discretion to retain the Director, KMP, Senior Management Personnel in the same position/ remuneration or otherwise even after attaining the retirement age, for the benefit of the Company.
2.1 Remuneration Policy: a) The remuneration / compensation / commission etc. to the Managerial Personnel will be determined by the Committee and recommended to the Board for approval which shall be subject to the prior/post approval of the shareholders of the Company and Central Government, wherever required.
b) The remuneration and commission to be paid to the Managerial Personnel shall be in accordance with the percentage / slabs / conditions as per the provisions of the Act.
c) Increments to the existing remuneration / compensation structure may be recommended by the Committee to the Board which should be within the limits approved by the Shareholders in the case of Managerial Personnel.
d) Where any insurance is taken by the Company on behalf of its Managerial Personnel, Chief Executive Officer, Chief Financial Officer, the Company Secretary and any other employees for indemnifying the against any liability, the premium paid on such insurance shall not be treated as part of the remuneration payable to any such personnel. Provided that if such person is proved to be guilty, the premium paid on such insurance shall be treated as part of the remuneration.
2.2 Remuneration to Managerial Personnel, KMP, Senior Management Personnel and Other Employees: (a) Fixed pay:
The Managerial Personnel shall be eligible for a monthly remuneration as may be approved by the Board on the recommendation of the Committee in accordance with the provisions of the Companies Act,2013 and rules made thereunder for the time being in force. The breakup of the pay scale and quantum of perquisites including, employers contribution to P.F, pension scheme, medical expenses, club fees, other non-monetary benefits etc. shall be decided and approved by the Board on the recommendation of the Committee and approved by the shareholders and Central Government, wherever required.
(b) Variable Pay:
The Managerial Personnel shall be eligible to a performance linked incentive as may be determined by the Board from time to time.
The Managerial Personnel may be paid commission if approved by the shareholders. The shareholders may authorise the Board to declare commission to be paid to any Managerial Personnel of the Board.
(d) Minimum Remuneration:
If, in any financial year, the Company has no profits, or its profits are inadequate, the Company shall pay remuneration to its Managerial Personnel in accordance with the provisions of Schedule V of the Companies Act, 2013 and if it is not able to comply with such provisions, with the previous approval of the Central Government.
(e) Provisions for refund of excess remuneration:
If any Managerial Personnel draws or receives, directly or indirectly by way of remuneration any such sums in excess of the limits prescribed under the Act or without the prior sanction of the Central Government, where required, he / she shall refund such sums to the Company and until such sum is refunded, hold it in trust for the Company. The Company shall not waive recovery of such sum refundable to it unless permitted by the Central Government.
(f) The remuneration to Company Secretary, CFO, Senior Management Personnel and other employees shall be governed by the HR Policy of the Company.
2.3 Remuneration to Non-Executive / Independent Director: (a) Remuneration:
The remuneration shall be in accordance with the provisions of the Companies Act, 2013 and rules made there under for the time being in force.
(b) Sitting Fees:
The Non-Executive / Independent Director may receive fees for attending meetings of the Company. Provided that the amount of such fees shall not exceed 1 Lac per meeting of the Board or Committee or such amount as may be prescribed under the Act. Additionally, the Non-Executive Directors shall be reimbursed traveling and incidental expenses incurred for attending the meeting.
Commission may be paid within the monetary limit approved by shareholders, subject to the limit not exceeding 1% of the profits of the Company computed as per the applicable provisions of the Act
(d) Stock Options:
An Independent Director shall not be entitled to any stock option of the Company.