Athena Constructions Ltd Directors Report.
To THE MEMBERS,
The Board of Directors of Your Company take pleasure in presenting the 6th Standalone Annual Report on the operational and business performance, along with the Audited Financial Statements for the financial year ended 31st March 2016.
The Companys Financial Performance for the financial year ended 31st March, 2016, is summarized below:
(Rs. in Lacs)
|31st March, 2016||31st March, 2015|
|Income From Operations||52.53||71.67|
|Profit Before Tax||3.45||3.11|
|Less: Provision for Taxation||1.10||0.96|
|Profit after Tax||2.35||2.15|
|Add: Balance b/d from Previous Year||7.79||55.64|
|Less: Capitalization of Reserve||-||50.00|
|Balance carried over to Balance Sheet||10.14||7.79|
RESULT OF OPERATIONS AND STATE OF AFFAIRS
The Year gone by has been a good year with company closing on a profitable note. The total Income of the company for the year under review is 52.53 Lacs. The Profit before Tax stood at 3.45 Lacs and Profit After Tax stood at 2.35 Lacs. Receipt of Contractual Receipt has continued to yield good results. Your Directors are glad to inform you that financial year 2015-2016 has been a successful year for the company.
TRANSFER TO RESERVE IN TERMS OF SECTION 134(3) OF THE COMPANIES ACT, 2013
For the financial year ended on March, 2016 the Company has not transferred any amount to Reserve
Your directors regret to inform you that we do not recommend any dividend for the year to strengthen the position of the company.
There is no balance lying in unpaid equity dividend account.
The Company does not have any subsidiary.
(A) Authorized Share Capital
The Companys Authorized Capital stands 8,00,00,000 (divided into 80,00,000 Equity Share of 10/- each). During the Year there has been no change in the authorized share capital.
(B) Issued and Paid-up Share Capital
During the Year under review, the Company has not issued further equity share capital. As at March 31, 2016, the paid-up equity share capital of the company was 7,50,00,000 divided into 75,00,000 equity shares of 10/- each.
LISTING OF SHARES OF THE COMPANY
Your Companys equity shares listed on SME Platform of BSE Limited with effect from 16th April 2015. As per the requirement of the Securities Exchange Board of India (Listing Obligation and Disclosure Requirements) Regulations 2015, which came in effect from December 1, 2015, a shortened version of the Uniform Listing Agreement was signed by the Company with the Stock Exchange.
Your Company has paid the listing fees as payable to the BSE Limited for the financial Year 2016-17 on time.
DIRECTORS AND KEY MANAGERIAL PERSONNELS
On the basis of the recommendation of Nomination and Remuneration Committee, the Board of Directors have appointed Mr. Himanshu Nandkishor Maheshwari (DIN: 07611791), as an Additional Director, in the category of Independent Director of the Company. Mr. Himanshu Nandkishor Maheshwari holds office up to the date of the ensuing annual general meeting. The company has received a notice from the members under section 160 of the companies Act, 2013, along with requisite deposit proposing his candidature for the office of the Independent Director to be appointed as such, at the ensuing general meeting. Necessary resolution is being proposed in the notice of the ensuing Annual General Meeting in respect of the appointment of Mr. Himanshu Nandkishor Maheshwari (DIN: 07611791) as an Independent Director of the Company for a term of 5 Consecutive Years.
In accordance with provision of Section 152 of the Companies Act, 2013 and Articles of Association, none of the Directors are liable to retire by rotation in the ensuing general meeting.
All Independent Directors have given declaration that they meet the criteria of independence as laid down under section 149(6) of the Companies Act, 2013 and the Provision of Regulation 16(1)(b) of the Securities and Exchange Board of India (Listing Obligation and Disclosure Requirements) Regulations 2015.
None of the Directors of Your Company is related to each other. Brief Resume of Directors proposed to be appointed/reappointed, nature of their expertise in specific functional areas and names of other listed companies in which they hold Directorship along with their Membership/Chairmanship of committees of the Board as stipulated under Securities Exchange Board of India (Listing Obligation and Disclosure Requirements) Regulations 2015, are provided in the annexure to the Notice of the Fifth Annual General Meeting being sent to the members along with the Annual Report.
Based on the confirmation received, none of the Directors are disqualified for being appointed/re-appointed as directors in terms of Section 164 of the Companies Act, 2013.
During the Year under review, no stock options were issued to the Directors of the Company.
EVALUATION OF BOARD:
Pursuant to the provisions of the Companies Act, 2013 the Board has carried out an annual performance evaluation of its own performance, the directors individually as well as the evaluation of the working of its Audit Committee, Nomination & Remuneration Committee and Shareholder Grievance Committee. The manner in which the evaluation has been carried out has been explained in the Corporate Governance Report.
The Company has not accepted any deposits from public and as such, no amount on account of principal or interest on deposits from public was outstanding as on the date of the balance sheet or renewed any fixed deposits during the year.
LOANS, GUARANTEES AND INVESTMENTS
The details of Loans, Guarantees and Investments covered under the provisions of Section 186 of the Companies Act, 2013 (the Act) are given in the notes to the Financial Statements.
MEETINGS OF THE BOARD
Your Company holds at least four Board meeting in a year, one in each quarter, inter-alia, to review the financial results of the company. The company also holds additional board meeting to address its specific requirements as and when required. All the decisions and urgent matters approved by way of circular resolutions are placed and numbered and noted at the subsequent Board meeting. Annual calendar of the meeting of the board are finalized well before the beginning of the financial year after seeking concurrence of all the Directors.
During the financial year 2015-16, Four Board Meetings were convened and held. The intervening gap between the meetings was within the period prescribed under the Companies Act, 2013 and the Securities Exchange Board of India (Listing Obligation and Disclosure Requirements) Regulations, 2015
Your Company has a duly constituted Audit Committee as per the provisions of Section 177 of the Companies Act, 2013 and Provisions of the Securities Exchange Board of India (Listing Obligation and Disclosure Requirements) Regulations, 2015. It coordinated with the Statutory Auditors, Internal Auditors and other key personnel of the Company and has rendered guidance in the areas of internal audit and control, finance and accounts. All the recommendations made by the Audit Committee were accepted by the Board. Four meetings of the Audit Committee were held during the year.
The Nomination and Remuneration Committee recommends to the Board the suitability of candidates for appointment as Key Managerial Personnel, Directors and the remuneration packages payable to them and other employees. The Nomination and Remuneration Committee met Three times during the year.
The Audit Committee and other Board Committee meet at regular intervals and ensure to perform the duties and functions as entrusted upon them by the Board.
PARTICUALRS OF EMPLOYEES:
There was no employee drawing remuneration in excess of limits prescribed under Section 197 (12) of the Companies Act, 2013 read with Rule 5 (2) and 5 (3) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014.
The disclosure pertaining to remuneration as required under Section 197 (12) of the Companies Act, 2013 read with rules 5 (1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 forms part of Directors report and is provided in the Annual Report.
Having regard to the provisions of the first proviso to Section 136(1) of the Companies Act, 2013 and as advised, the Annual Report excluding the aforesaid information is being sent to the members of the Company. The said information is available for inspection at the registered address of the company during working hours and any member interested in obtaining such information may write to the Company Secretary and the same will be furnished on request. The full annual report including the aforesaid information is being sent electronically to all those members who have registered their email addresses and is available on the companys website.
DIRECTORS RESPONSIBILITY STATEMENT:
You Directors would like to inform that the audited financial statements for the year ended March 31, 2016 are in conformity with the requirements of the Companies Act, 2013 and they believe that the financial statements reflect fairly the form and substance of transactions carried out during the year and reasonably present the Companys financial condition and result of operations. These financial statements are audited by M/s. Motile & Associates, Chartered Accountants, and statutory auditors of the Company.
Pursuant to the provisions of section 134(5) of the Companies Act, 2013, it is hereby confirmed that:
(i) in the preparation of the accounts for the financial year ended 31st March, 2016, the applicable accounting standards have been followed along with proper explanation relating to material departures; if any;
(ii) the Directors have selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the company as at Mach 31, 2016 and Profit of the Company for the year under review;
(iii) the Directors have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of the Companies Act, 2013 for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities;
(iv) the Directors have prepared the accounts for the financial year ended 31st March, 2016 on a going concern basis.
(v) the director have laid down internal financial control to be followed by the company and the such internal controls are adequate and are operating effectively; and
(vi) the Directors had devised proper system to ensure compliance with the provisions of all applicable laws and that such systems are adequate and operating effectively.
In the Annual General Meeting held on 29th September, 2014, M/s. Motilal & Associates, Chartered Accountants, Mumbai, were appointed as the Statutory Auditors of the Company to hold office from the conclusion of that AGM until the conclusion of the 5th Consecutive Annual General Meeting to be held thereafter (subject to ratification of the appointment by the Members at every AGM held after that AGM).
In terms of the first proviso to Section 139 of the Act read with the Rule 3(7) of Companies (Audit and Auditors) Rules, 2014, the appointment of the auditor shall be subject to ratification by the Members at every annual general meeting till the expiry of the term of the Auditor. Accordingly, the appointment of M/s. Motilal & Associates, Chartered Accountants, Mumbai, as the Statutory Auditors of the Company, is placed for ratification by the Members.
Comments on Auditors Report
The notes referred to in the Auditors report are self-explanatory and as such they do not call for any further explanation.
Comments on Financials
Balances of Sundry Debtors, Sundry Creditors, Secured and Unsecured Loans and Advances from banks, financial institutions and others have been confirmed except for the balance with the Ultratech Cements which is subject to confirmation and reconciliation.
Rupees 2 Crores has been given to the Contractor for the Redevelopment of Anand Cinema Jodhpur, but due to some unavoidable circumstances the process of re-development has been halted till date.
Pursuant to the provisions of section 204 of the Companies Act, 2013 and the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the Board of Directors of the Company has appointed Mr. Ashok Chagganbhai Patel Proprietor of M/s. Ashok Patel & Associates, Practicing Company Secretary, Mumbai, to undertake the secretarial audit of the company for the financial year 2016-17.
The Secretarial Audit Report for the financial year ended March 31, 2016 is annexed as Annexure-I to this report. The said report does not contain any qualification, reservation and adverse remark.
RELATED PARTY TRANSACTIONS
All related party transactions that were entered into during the financial year were on an arms length basis and that the provisions of Section 188 of the Companies Act 2013 are not attracted.
Thus, disclosure in form AOC-2 is not required. Further, there are no materially significant related party transactions made by the Company with Promoters and Directors or other designated persons which may have a potential conflict with the interest of the Company at large.
EXTRACT OF ANNUAL RETURN
Pursuant to section 134(3) and section 92(3) of the Companies Act, 2013 read with Rule 12 of the Companies (Management and Administration) Rules 2014, the extract of the Annual Return as at March 31, 2016, in the prescribed form MGT-9, forms part of this report and is annexed as Annexure-II.
RISK MANAGEMENT POLICY
The Company has laid down procedure to inform the Board about risk assessment & minimization procedure. The risk management approach is based on a clear understanding of the variety of risks that the organization faces, disciplined risk monitoring and measurement and continuous risk management and mitigation measures.
INTERNAL CONTROL SYSTEMS AND THEIR ADEQUACY
Your company has internal financial controls which are adequate and were operating effectively. The controls are adequate for ensuring the orderly & efficient conduct of the business, including adherence to the Companys Policies, the preventions and detections of frauds & errors, the accuracy and completeness of accounting records and timely preparation of reliable financial information.
OBLIGATION OF COMPANY UNDER THE SEXUAL HARASSMENT OF WOMEN AT WORK PLACE (PREVENTION, PROHIBITION AND REDRESSAL) ACT, 2013
During the year the Company has adopted a policy for prevention of Sexual harassment of women at workplace and has not received any compliant of harassment.
CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION & FOREIGN EXCHANGE EARNING AND OUTGO:
During the year under review, the Company has not carried out any manufacturing activity and hence the Directors have nothing to report under Section 134 (3) (m) of the Companies Act 2013 read with Rule 8(3) of the Companies (Accounts) Rules, 2014 with reference to Conservation of Energy and Technology Absorption. There was no foreign exchange earnings and outgo during the year under review.
CORPORATE SOCIAL RESPONSIBILITY (CSR):
The Disclosure as per Rule 9 of the Companies (Corporate Social responsibility Policy) Rules, 2014 are not applicable to the Company.
VIGIL MECHANISM / WHISTLE BLOWER POLICY:
In Compliance with the provision of Section 177(9) the Board of Directors of the Company has framed the "Whistle Blower Policy" as the vigil mechanism for Directors and employees of the Company. The Whistle Blower is disclosed on the website of the Company.
Your Directors place on record their deep appreciation to employees at all levels for their hard work, dedication and commitment and express their sincere thanks and appreciation to all the employees for their continued contribution, support and co-operation to the operations and performance of the Company.
Your Directors would like to express their sincere appreciation for the assistance and co-operation received from the Shareholders, Bankers, regulatory bodies and other business constituents during the year under review.
Your Directors also wish to place on record their deep sense of appreciation for the committed displayed by all executive, officer and staff, resulting in successful performance of the Company.
|For and on behalf of the Board of Directors|
|Ravikant Rathi||Santosh Nagar|
|Place : Mumbai||Managing Director||Director|
|Date : 29th May, 2015||DIN: 00862459||DIN: 02800839|