HB Estate Developers Ltd Directors Report.

To the Members,

Your Directors are pleased to present the 26th Annual Report together with the Audited Financial Statements for the Financial Year ended 31st March, 2020.

FINANCIAL RESULTS

The summarized financial results of the Company during the year under review are as under: -

(Amount in Rs. Lakhs)
PARTICULARS Standalone Consolidated
Year Ended 31.03.2020 Year Ended 31.03.2019 Year Ended 31.03.2020 Year Ended 31.03.2019
Revenue from Operations 8205.33 8922.00 8205.33 8922.00
Other Income 118.97 155.44 118.97 155.44
Total Revenue 8324.29 9077.45 8324.29 9077.45
Expenses 9475.73 10288.06 9475.73 10288.06
Profit/(Loss) for the year before Tax (1151.44) (1210.60) (1151.44) (1210.60)
Tax Expense (271.66) (167.67) (271.66) (167.67)
Profit/(Loss) for the year after Tax (879.78) (1042.93) (879.78) (1042.93)
Other Comprehensive Income (9.02) (3.44) (9.02) (3.44)
Total Comprehensive Income/ (Loss) for the year (888.80) (1046.37) (888.80) (1046.37)

DIVIDEND

The Board of Directors, after considering holistically the relevant circumstances and keeping in view the current market conditions, has decided that it would be prudent, not to recommend any Dividend for the Financial Year 2019-2020.

TRANSFER TO GENERAL RESERVE

The Board of Directors of your Company has decided not to transfer any amount to the General Reserve for the year under review.

PERFORMANCE REVIEW & OUTLOOK

The tourism and hospitality industry has been severely impacted due to COVID-19 Pandemic and imposition of lockdowns by the Central/State Government. The revenue of the Company is materially impacted due to sharp cancellations of rooms and banquet bookings.

The near term impact on business is contingent upon various factors such as travel restrictions and revival of economy. With the opening of the domestic market and air travel, business is expected to improve gradually. Given the uncertainty, the final impact on the Companys operations in future may differ from estimations.

The Companys profitability and liquidity position is likely to be adversely impacted due to COVID-19. The Company aims to meet all its debt repayment with the available capital and financial resources. If required, the Company may explore various options to raise financial resources. The Company is taking necessary measures to contain costs, rationalise resources and taking initiatives to increase revenue. The Company is also holding back on discretionary spending, postponing renovations, and implementing other cost optimization measures. There has been no impact on the internal financial reporting and controls of the Company.

Industry trends and its future prospects have been summed up in the Management Discussion and Analysis Report which forms part of this report.

STATUTORY STATEMENTS

(i) Share Capital

The Companys issued and subscribed share capital consists of Equity and Redeemable Preference Share Capital. The Paid up Share Capital of the Company as on 31st March, 2020 stood at 1,04,45,99,470/- comprising of 19459947 Equity Shares of 10/- each and 8500000 Redeemable Non-Cumulative Non-Convertible Preference Shares of 100/- each. During the year under review, the Company has neither issued any Shares with differential voting rights nor granted stock options nor sweat equity.

The Shareholding of Directors of the Company (including Promoter Director) is given in the Corporate Governance Report forming part of this report.

(ii) Number of meeting(s) of the Board

During the year under review, four Board Meetings were convened and held. The details of such meeting(s) are given in the Corporate Governance Report which forms integral part of the Boards Report. The maximum interval between any two meeting(s) did not exceed 120 days, as prescribed in the Companies Act, 2013.

(iii) Committees of the Board

The Company has several Committees which have been established in compliance with the requirement of the relevant provisions of applicable laws and statutes. As on 31st March, 2020, the Board has six committees namely, Audit Committee, Nomination and Remuneration Committee, Stakeholders Relationship Committee, Corporate Social Responsibility Committee including two Non-Mandatory Committees viz. Business Restructuring Committee and Securities Committee. A detailed note on the composition of the Committees is provided in the Corporate Governance Report, which forms an integral part of the Boards Report.

(iv) Public Deposits

The Company has not accepted any Deposits from the Public under Section 73 of the Companies Act, 2013 read with the Companies (Acceptance of Deposits) Rules, 2014.

(v) Significant and other material orders passed by the regulators or courts

There are no significant material orders passed by the Regulators or Courts or Tribunal during the year under review which has an impact on the Going Concern status and Companys operations in future.

(vi) Particulars of Loans, Guarantees or Investments

Details of Loans, Guarantees and Investments covered under the provisions of Section 186 of the Companies Act, 2013 are given in the notes to the Financial Statements.

(vii) Conservation of Energy, Technology Absorption, Foreign Exchange Earnings and Outgo

The particulars required under Section 134(3)(m) of the Companies Act, 2013 read with Rules 8 of the Companies (Accounts) Rules 2014 in respect of conservation of energy and technology absorption are not applicable to your Company.

The total foreign exchange earnings during the year under review is 124.09 Lakhs and for previous period is 172.63 Lakhs and total foreign exchange out go during the year under review is 2840.71 Lakhs and for previous period is 3764.75 Lakhs.

(viii) Change in the Nature of Business

There is no change in the nature of business of the Company during the year under review.

(ix) Maintenance of cost records

The nature of Companys business / activities is such that maintenance of cost records under Section 148(1) of the Companies Act, 2013 is not applicable to the Company.

(x) Material Changes and commitments

No material changes and commitments have occurred between the end of the financial year to which the financial statements relate and date of this report, affecting the financial position of the Company.

(xi) Reporting of frauds by the Auditors

No fraud has been noticed or reported by the Statutory Auditors during the course of their Audit.

SUBSIDIARIES, JOINT VENTURES AND ASSOCIATE COMPANIES

(i) Subsidiaries

The Company does not have any Subsidiary and no Company has become or ceased to be Companys Subsidiary during the year under review.

The Board of Directors has approved a Policy for Determining Material Subsidiaries in compliance with the provisions of Regulation 16 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The Policy for Determining Material Subsidiary has been suitably modified as per the provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended from time to time. The said Policy has been uploaded on the website of the Company, www.hbestate. com having following web link, https://www.hbestate.com/lnvestor%20lnformation/ Corporate%20Governance/index.html

(ii) Joint Ventures

The Company is not having any Joint Venture business and no Company has become its Joint Venture during the year under review.

(iii) Associate Companies

In terms of Sec 2(6) of the Companies Act, 2013, Parsvnath HB Projects Pvt. Ltd. is the Associate Company. A separate statement containing the salient features of the Financial Statement of the Companys Associates is being provided in Form AOC-1 along with the Financial Statements in terms of Section 129(3) of the Companies Act, 2013.

MANAGEMENT DISCUSSION & ANALYSIS AND CORPORATE GOVERNANCE REPORT

As required under Regulation 34(3) read with Schedule V of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Management Discussion & Analysis Report; a Report on the Corporate Governance together with the Compliance Certificate from the Companys Statutory Auditors confirming compliance(s) forms an integral part of this report.

VIGIL MECHANISM - WHISTLE BLOWER POLICY

In terms of the provisions of Sec 177(9) & (10) of the Companies Act, 2013 and pursuant to the provisions of Regulation 22 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, a Vigil Mechanism for Stakeholders, Employees and Directors of the Company has been established. The Whistle Blower Policy duly approved by the Board of Directors has been uploaded on the website of the Company, having following web link, https:// www.hbestate.com/lnvestor%20lnformation/Corporate%20Governance/index.html

RELATED PARTY TRANSACTIONS

The Related Party Transactions that were entered during the financial year under review were on arms length basis and were in the ordinary course of business. The Audit Committee has accorded its omnibus approval for the said transactions. The Company has not entered into any materially significant Related Party Transaction under Sec 188 of the Companies Act, 2013. Accordingly, the disclosure of Related Party Transactions as required under Section 134(3)(h) of the Companies Act, 2013 in Form AOC-2 is not applicable. None of the Directors has any pecuniary relationships or transactions vis-a-vis the Company.

The Board of Directors, on the recommendation of the Audit Committee, has approved a Policy to regulate transactions between the Company and its Related Parties, in compliance with the applicable provisions of the Companies Act, 2013, the Rules made there under and Regulation 23 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The Policy on Related Party Transactions has been suitably modified as per the applicable provisions of the Companies Act, 2013 and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended from time to time. The Policy is available on the website of the Company having following web link, https://www.hbestate.com/lnvestor%20lnformation/ Corporate%20Governance/index.html

CODE OF CONDUCT FOR PREVENTION OF INSIDER TRADING

The Company endeavors to preserve the confidentiality of un-published price sensitive information and to prevent misuse of such information. The Company is committed to transparency and fairness in dealing with all Stakeholders and in ensuring adherence to all laws and regulation in force.

The Board of Directors has adopted the Code of Conduct for regulating, monitoring and reporting of trading by insiders and other connected persons, in compliance with Regulation 9 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The Code of Conduct lays down guidelines and procedures to be followed and disclosures to be made while dealing with the Shares of the Company, as well as the consequences of violation. The Code of Conduct has been formulated for prevention of Insider Trading and to maintain the highest standards of dealing in Company Securities. The Code of Conduct has been suitably modified as per the provisions of the Insider Trading Regulations and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended from time to time.

Further, the Policy and procedure for inquiry in case of leak of unpublished price sensitive information or suspected leak of unpublished price sensitive information have been framed in line with the provisions of the Insider Trading Regulations, as amended.

PRESERVATION OF DOCUMENTS & ARCHIVAL POLICY

In terms of Regulation 9 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Board of Directors in their meeting held on 10th February, 2016 has adopted a Policy for Preservation of Documents & Archival thereof, classifying them in two categories as follows:

(a) documents whose preservation shall be permanent in nature;

(b) documents with preservation period of not less than eight years after completion of the relevant transactions.

The said Policy is available on the website of the Company having following web link, https:// www.hbestate.com/lnvestor%20lnformation/Corporate%20Governance/index.html DEVELOPMENT AND IMPLEMENTATION OF A RISK MANAGEMENT POLICY

The Board of Directors has adopted the Risk Management Policy which sets out the framework for the management of risks faced by the Company in the conduct of its business to ensure that all business risks are identified, managed and monitored. The contents of Risk Management Policy have been included in Management Discussion and Analysis forming part of this report.

PREVENTION OF SEXUAL HARRASSMENT OF WOMEN AT WORKPLACE

The Company has zero tolerance for sexual harassment at workplace. The Board of Directors in their meeting held on 08th August, 2014 constituted the Internal Complaint Committee and adopted a Policy on prevention, prohibition and redressal of sexual harassment at workplace in line with the provisions of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 and the rules framed thereunder.

The Company has two Internal Complaint Committees one is at the Registered Office and another at Hotel Unit i.e. Taj City Centre, Gurugram.

The Internal Complaint Committee at Registered Office comprises of following members:

(i) Mrs. Banmala Jha, Presiding Officer (Manager)

(ii) Mrs. Madhu Suri, Member (Working in the Delhi Legal Services Authority as a Counsellor)

(iii) Mr. Anil Goyal, Member (Director)

(iv) Mrs. Radhika Khurana, Member (Company Secretary)

The Internal Complaint Committee at Hotel Unit comprises of following members:

(i) Ms. Shailza Sharma, Chairperson (HR Manager)

(ii) Ms. Leela Gupta, Assistant Chairperson (Sales Manager)

(iii) Ms. Ashadeep Sidhu, Member (Director of Finance)

(iv) Mr. Pradeep Kumar Yadav, Member (Security Manager)

(v) Mr. Sanket Chugh, Member (Director of Sales & Marketing)

(vi) Ms. Shalini Khanna, Member (NGO Representative)

The Company has complied with provisions relating to the constitution of Internal Complaints Committee under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013. The women employees were made aware about the provisions of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 and rules made there under and the provisions of Internal Complaint Policy of the Company. Disclosure in relation to the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 is provided in the Corporate Governance Report which forms an integral part of the Boards Report.

INTERNAL CONTROLS SYSTEMS AND THEIR ADEQUACY

The Company has proper and adequate system of Internal Controls. The information about Internal Controls is set out in the Management Discussion and Analysis forming part of this report.

INTERNAL FINANCIAL CONTROLS

The Company has established Internal Financial Control System for ensuring the orderly and efficient conduct of the business including adherence to Companys Policies, the safeguarding of assets, the prevention and detection of frauds and errors, the accuracy and completeness of the accounting records and the timely preparation of reliable Financial Statements.

AUDITORS

(i) Statutory Auditors

The Shareholders in the 23rd Annual General Meeting held on 29th September, 2017 had appointed ‘G. C. Agarwal & Associates, Chartered Accountants, Delhi (FRN 017851N) as the Statutory Auditors for a term of five (5) consecutive years i.e. from the conclusion of the 23nd Annual General Meeting to the conclusion of 28th Annual General Meeting to be held in the year 2022.

There are no qualifications, reservation, adverse remark, observations, comments or disclaimer given by the Auditors in their Report. The Report given by the Statutory Auditors on the financial statements of the Company for the financial year 2019-20, is part of the Annual Report and self explanatory.

Internal Auditors

‘Marv & Associates LLP, Chartered Accountants, New Delhi perform the duties of the Internal Auditors of the Company and their report is reviewed by the Audit Committee on quarterly basis.

(ii) Secretarial Auditors

Pursuant to the provisions of Section 204 of the Companies Act, 2013 and the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the Company has appointed Mr. A.N. Kukreja, Proprietor, A.N Kukreja & Co., Company Secretary in Practice to undertake the Secretarial Audit of the Company. The Secretarial Audit Report is enclosed as a part of this report as "ANNEXURE - I".

The Secretarial Auditors have made following observations in their Secretarial Audit Report:

(a) BSE Limited levied a penalty of Rs. 1,51,040/- for non-compliance with the provisions of Regulation 19(1)/19(2) of SEBI (LODR) Regulations 2015, relating to constitution of Nomination and Remuneration Committee. The Company paid the penalty within time and the Nomination and Remuneration Committee was reconstituted.

Directors Comment: No comments required as the Auditors observation is self explanatory in itself.

CORPORATE SOCIAL RESPONSIBILITY (CSR)

The Board of Directors has constituted a Corporate Social Responsibility Committee (CSR Committee) pursuant to the provisions of Section 135 of the Companies Act, 2013. The composition of the CSR Committee has been mentioned in the Corporate Governance Report forming part of this report. The Board of Directors, on the recommendation of the CSR Committee, has approved the Corporate Social Responsibility Policy (CSR Policy) of the Company which is available on the website of the Company having following web link, https:// www.hbestate.com/Investor%20Information/CSR/index.html Brief outline/salient features of the CSR Policy of the Company are as follows:

> The Company endeavors to adopt an integrated approach to address the community, societal & environmental concerns by taking one or more of the activities allowed as per Section 135 of the Companies Act, 2013 and the applicable rules and regulations.

> To identify the activities in response to felt societal needs in diverse areas and to implement them with full involvement and commitment in a time bound manner.

> To provide financial assistance in the form of grant-in-aid assistance and corpus fund support etc. to support, supplement and improve the quality of life of different segments of the Society.

> As a responsible corporate entity, the Company will consistently strive for opportunities to meet the expectation of its stake holders by pursuing the concept of sustainable development with focus on the social welfare activities.

> A total allocation of amount as prescribed by the Companies Act, 2013 and approved by the Board earmarked every year for implementation of CSR activities.

During the Financial Year 2019-2020, the Company has carried out following changes in the CSR Policy of the Company as per the provisions of the Companies Act, 2013 read with applicable Rules made thereunder, as amended:

The activities prescribed under Corporate Social Responsibility have been included / modified in following sub-clauses of clause no. 4 of the Policy:

(ix) Contribution to incubators funded by Central Government or State Government or any agency or Public Sector Undertaking of Central Government or State Government, and contributions to public funded Universities, Indian Institute of Technology (IITs), National Laboratories and Autonomous Bodies (established under the auspices of Indian Council of Agricultural Research (ICAR), Indian Council of Medical Research (ICMR), Council of Scientific and Industrial Research (CSIR), Department of Atomic Energy (DAE), Defence Research and Development Organisation (DRDO), Department of Biotechnology (DBT), Department of Science and Technology (DST), Ministry of Electronics and Information Technology) engaged in conducting research in science, technology, engineering and medicine aimed at promoting Sustainable Development Goals (SDGs).

(xi) slum area development;

Explanation- For the purposes of this item, the term ‘slum area shall mean any area declared as such by the Central Government or any State Government or any other competent authority under any law for the time being in force.

(xii) disaster management, including relief, rehabilitation and reconstruction activities;

DIRECTORS AND KEY MANAGERIAL PERSONNEL (KMP)

(a) Appointment / Re-appointment / Resignation of Directors and KMP

As per the provisions of Section 152 of the Companies Act, 2013, Mr. Jag Mohan Lal Suri (DIN: 00002373), Director shall retire by rotation at the ensuing Annual General Meeting and being eligible, offers himself for re-appointment. The Board of Directors recommends his re-appointment.

Mr. Yash Kumar Sehgal (DIN: 03641168), who has been appointed as Non-Executive Independent Director of the Company on 27th May, 2019 resigned from the Board on 29th July, 2019 due to unforeseen circumstances and personal reasons and there were no other material reasons other than those provided. His significant contributions and valuable advice from time to time to the management regarding the affairs of the Company were of immense help to the Company.

Mr. Sunil Malik (DIN: 01153501) who has been appointed as Non-Executive Independent Director of the Company to till the casual vacancy by the Board of Directors in their meeting held on 12th February, 2020 on the recommendation of the Nomination and Remuneration Committee and proposed for the appointment and he shall hold office up to the date the outgoing director would have held office. The Company has received requisite consent from Mr. Sunil Malik to act as Director of the Company and a declaration to the effect that he is not disqualified under sub-section (2) of Section 164 of the Companies Act, 2013 and is not debarred from holding the office of director by virtue of any SEBI Order or any other such authority. In the opinion of the Board, He fulfill the conditions specified in the Act and the criteria of Independent Director in terms of the provisions of Section 149 of the Companies Act, 2013 and Regulation 16(1)

(b) of SEBI Listing Obligations and Disclosure Requirements) Regulations, 2015 and he is independent of the management. On the recommendation of the Nomination and Remuneration Committee, the Board of Directors recommends to the Shareholders, appointment of Mr. Sunil Malik as Non-Executive Independent Director of the Company for a term of five (5) consecutive years w.e.f 12lh February, 2020 till 11th February, 2025. The Board recommends to the Shareholders that the appointment of Mr. Sunil Malik would be of immense benefit to the Company considering his knowledge, background and extensive experience.

The Shareholders in the Annual General Meeting held on 19th September, 2019 appointed Mrs. Banmala Jha has been appointed as the Manager, being the Key Managerial Personnel (KMP) of the Company for a term of three (3) consecutive years with effect from 27th May, 2019 to 26th May, 2022 pursuant to the provisions of the Section 196, 197, 198 and 203 and other applicable provisions of the Companies Act, 2013 (‘the Act) and the rules made there-under (including any statutory modification(s) or re-enactment thereof for the time being in force) read with Schedule V to the Act, and other applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 as amended.

The information on the Particulars of Director eligible for Appointment / Re-appointment in terms of Regulation 36 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and Secretarial Standard - 2 issued by the Institute of Company Secretaries of India has been provided in the Notes to the Notice convening the Annual General Meeting.

(b) Declaration from Independent Directors

Mrs. Asha Mehra, Mr. Rajesh Jain and Mr. Sunil Malik are Non-Executive Independent Directors on the Board of the Company. The Company has received declarations from all the Independent Directors) confirming that they meet with the criteria of Independence as prescribed both under Section 149(6) of the Companies Act, 2013 and under Regulation 16(1)(b), 25 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

(c) Nomination and Remuneration Policy

The Board of Directors, on the recommendation of the Nomination & Remuneration Committee, has approved a Policy for selection, appointment & remuneration including criteria for determining qualifications, positive attributes of Directors, Key Managerial Personnel (KMP) and Senior Management employees of the Company.

Brief outline / salient features of the Nomination and Remuneration Policy are as follows:

> Nomination and Remuneration Committee has been empowered inter-alia to carry out the following functions:

• Identification and selection of persons for appointment as Director, KMP or at Senior Management level considering their qualification, experience and integrity.

• Determining the appropriate size, diversity and composition of the Board.

• Developing a succession plan for the Board and Senior Management of the Company.

• To recommend all remuneration, in whatever form, payable to senior management.

• Considering and determining the remuneration based upon the performance to attract retain and motivate members of the Board.

• Approving the remuneration of the Senior Management including KMPs of the Company.

• Evaluation of performance of the Board, its committees, individual directors and Senior Management Personnel on yearly basis.

• To extend or continue the term of appointment of the Independent Director, on the basis of the report of performance evaluation of Independent Directors

> Approval of the Shareholders by way of Special Resolution is required in following cases:

• To appoint or continue the employment of any person as Whole-time Director who has attained the age of seventy years.

• To appoint a person or continue the directorship of any person as a nonexecutive director who has attained the age of seventy five years.

• To re-appoint Independent Directors for second terms of five consecutive years.

• Payment of fees or compensation to executive directors who are promoters or members of the promoter group exceeding particular limits specified in the policy.

• The annual remuneration payable to a single non-executive director exceeds fifty per cent of the total annual remuneration payable to all nonexecutive directors.

> Executive Directors / Managing Director are paid remuneration as per applicable provisions of the Companies Act, 2013 and rules made there under.

> Non-Executive Directors are paid sitting fees for attending each meeting of the Board of Directors and the Committees constituted by the Board. The sitting fee for each meeting of Board of Directors and the Committee of Directors has been fixed by the Board of Directors within the overall ceiling laid down under the Companies Act, 2013.

Following changes were made in the Nomination and Remuneration Policy of the Company during the Financial Year 2019-20 as per the provisions of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended:

1) The Nomination and Remuneration Committee to recommend to the Board, all remuneration, in whatever form, payable to the Directors, Key Managerial Personnel and Senior Management.

2) "Senior Management" means officers / personnel of the Company who are members of the core management team excluding Board of Directors comprising all members of management one level below the chief executive officer/ managing director / whole time director / manager (including chief executive officer / manager, in case they are not part of the board) and shall specifically include company secretary and chief financial officer.

3) The Company shall not appoint a person or continue the directorship of any person as a non-executive director who has attained the age of seventy five years unless a special resolution is passed to that effect, in which case the explanatory statement annexed to the notice for such motion shall indicate the justification for appointing such a person.

4) The fees or compensation payable to executive directors who are promoters or members of the promoter group, shall be subject to the approval of the shareholders by special resolution in general meeting, if-

(i) the annual remuneration payable to such executive director exceeds rupees 5 crore or 2.5 percent of the net protits of the company, whichever is higher; or

(ii) where there is more than one such director, the aggregate annual remuneration to such directors exceeds 5 per cent of the net protits of the company:

Provided that the approval of the shareholders under this provision shall be valid only till the expiry of the term of such director.

5) The approval of shareholders by special resolution shall be obtained every year, in which the annual remuneration payable to a single non-executive director exceeds fifty per cent of the total annual remuneration payable to all non-executive directors, giving details of the remuneration thereof.

The complete Nomination and Remuneration Policy of the Company is available on the website of the Company having following web link, https://www.hbestate.com/ lnvestor%20lnformation/Corporate%20Governance/index.html

(d) Board Diversity

The Company recognizes the importance and benefits of having the diverse Board to enhance quality of its performance.

The Company believes that a diverse Board will enhance the quality of the decisions made by the Board by utilizing the different skills, qualification, professional experience, gender, knowledge etc. of the members of the Board, necessary for achieving sustainable and balanced growth of the Company. The Board of Directors on the recommendations of the Nomination and Remuneration Committee has adopted a Policy on Diversity of Board of Directors in terms of Regulation 19 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

(e) Board Evaluation

Pursuant to the provisions of the Companies Act, 2013 and applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Board of Directors has carried out an Annual performance evaluation of its own performance and of all the Directors individually as well as the evaluation of the working of Audit, Nomination & Remuneration and other Compliance Committees. The manner in which the evaluation has been carried out is explained in the Corporate Governance Report.

(f) Remuneration of the Directors / Key Managerial Personnel (KMP) and Particulars of Employees

The information required pursuant to Section 197(12) of the Companies Act, 2013 read with Rule 5 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 in respect of Directors / Key Managerial Personnel (KMP) and Employees of the Company is furnished hereunder:

(i) The ratio of the remuneration of each Director to the median remuneration of the employees of the Company for the financial year; and the percentage increase in remuneration of each Director, Chief Financial Officer, Chief Executive Officer, Company Secretary or Manager, if any, in the financial year.

Sr. Name Category Ratio/Times per Median of employee remuneration % Increase in remuneration
1. Mr. Lalit Bhasin Managing Director (Executive) N.A N.A
2. Mr. Anil Goyal Director (Non-Executive) N.A N.A
3. Mr. Jaq Mohan Lal Suri Director (Non-Executive) N.A N.A
4. Mr. Raiesh Jain Director (Non-Executive) N.A N.A
5. Mrs. Asha Mehra Director (Non-Executive) N.A N.A
6. Mr. Yash Sehgal* Director (Non-Executive) N.A N.A
7. Mr. Sunil Malik** Director (Non-Executive) N.A N.A
8. Mr. Praveen Gupta Chief Financial Officer
9. Mrs. Banmala Jha# Manager
10. Mrs. Radhika Khurana Company Secretary 25

(*) Resigned w.e.f 29th July, 2019 (**) Appointed w.e.f. 12th February, 2020 (#) Appointed w.e.f. 27th May, 2019

The Non-Executive Directors are paid only sitting fees for attending meeting of the Board of Directors and the Committees constituted by the Board.

(ii) The increase in the median remuneration in current financial year as compared to previous financial year is 4.80%.

(iii) The number of employees on the rolls of the Company:

16 employees on the Company rolls and 205 employees on the rolls of the Companys Hotel Unit (Taj City Centre, Gurugram) operated by The Indian Hotels Company Limited as on 31st March, 2020.

(iv) Average percentile increase already made in the salaries of employees other than the managerial personnel in the last financial year is 13.72% as compared to the percentile increase of 25.00% in the managerial remuneration of the Company Secretary.

(v) It is hereby confirmed that the remuneration paid to the Directors, Key Managerial Personnel (KMP) and other employees is in accordance with the remuneration policy of the Company.

(iv) Statement of particulars of employees pursuant to Section 197(12) of the Companies Act, 2013 read with Rule 5(2) &(3) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 for the year ended 31st March, 2020:

a) Details of top ten employee in terms of remuneration drawn as on 31st March, 2020:

Sl. Name Designation Gross Remuneration received (In ) Nature of Employment Qualification Experience (In Years) Date of Commencement of Employment Age (In Years) Last Employment held before joining the Company Number & Percentage of Equity Shares held Whether any such employee is a relative of any director or manager of the Company
1 Mr. Praveen Gupta C.F.O 37,62,204 Permanent CA & LLB 37 01-12-2011 58 HB Securities Ltd. Nil No
2. Mr. Sumit Sharma Director of Engineering 30,72,492 Permanent Diploma in Mechanical Engineering 18 11-05-2015 40 Double tree by Hilton Nil No
3. Mr. Sanket Chaugh Director of Sales & Marketing 30,70,500 Permanent Management Development Programme Certificate Course 20 20-08-2015 43 Shangri La Eros Hotel Nil No
4. Ms. Shailza Sharma Human Resources Manager 1906212 Permanent Master in Human Resource Management 18 07-09-2015 38 The Leela Ambience Hotel, Gurgaon Nil No
5. Mr. Ranjeet Singh Front Office Manager 1526100 Permanent Post Graduate Diploma in Business Management 15 12-12-2016 36 Hyatt Bangalore MG Road Nil No
6. Mr Daya Shankar Gaur Manager Interior 14,40,000 Permanent Civil Engineer 20 18-04-2012 45 Capital Residency Pvt. Ltd. Nil No
7. Mr. Sanjeet Kumar Catering Sales Manager 1367124 Permanent BSC in Hotel Management 16 21-12-2018 37 Shangrila Hotel New Delhi Nil No
8. Ms Banmala Jha Vice President Legal 12,75,600 Permanent M.A. (English & LLB 19 01-02-2018 63 HB Stockholdings Ltd. Nil No
9. Mr. Rahul Chauhan Wellness Manager 1143924 Permanent Masters in Physical Education 4 01-08-2018 44 Radisson MBD Hotel Nil No
10. Mr Ashok Kumar Manager Accounts 9,99,000 Permanent CA 15 01-01-2017 45 RRB Master Securities Delhi Ltd. Nil No

b) Details of the Employees, who were in receipt of remuneration aggregating 1,02,00,000/- or more per annum : None

c) Details of the Employees, who were employed for part of the financial year and was in receipt of remuneration not less than 8,50,000/- per month: None

d) Details of the Employees, who were employed throughout the financial year or part thereof, was in receipt of remuneration in that year which, in the aggregate, or as the case may be, at a rate which, in the aggregate, is in excess of that drawn by the managing director or whole-time director or manager and holds by himself or along with his spouse and dependent children, not less than two percent of the equity shares of the Company: None

SECRETARIAL STANDARDS

During the year under review, the Company has complied with all applicable Secretarial Standards issued by the Institute of Company Secretaries of India (ICSI).

EXTRACT OF ANNUAL RETURN

The extract of Annual Return as provided under sub-section (3) of Section 92 in Form MGT-9 is enclosed as a part of this report as "ANNEXURE - III".

The Annual Return (Form MGT-7) filed by the Company for FY 2018-19 with the Registrar of Companies is available on the website of the Company having following web link, https://www. hbestate.com/Investor%20Information/Annual%20Returns/Return%20PDF/2018-2019. pdf

DIRECTORS RESPONSIBILITY STATEMENT

Pursuant to sub-section (3)1 & (5) of Section 134 of the Companies Act, 2013, it is hereby stated that:

a) in the preparation of the Annual Accounts, the applicable Accounting Standards have been followed along with proper explanation relating to material departures;

b) the Directors have selected such Accounting Policies and applied them consistently and made judgments and estimates, that are reasonable and prudent so as to give a true and fair view of the State of Affairs of the Company at the end of the Financial Year and of the Profit or Loss of the Company for that period;

c) the Directors have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities;

d) the Directors had prepared the Annual Accounts on a going concern basis;

e) the Directors have laid down Internal Financial Controls to be followed by the Company and that such Internal Financial Controls are adequate and were operating effectively; and

f) the Directors have devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.

ACKNOWLEDGMENTS

Your Directors wish to thank and acknowledge the co-operation, assistance and support extended by the Banks, Companys Shareholders and Employees.