Manaksia Aluminium Company Ltd Directors Report.
FOR THE FINANCIAL YEAR 2018-19
Your Directors are pleased to present the 9th (Ninth) Annual Report on the business and operations of the Company together with the Audited Financial Statements for the financial year ended 31st March, 2019.
|(Rs. in Lacs)|
|Revenue from Operation||27560.80||23018.91|
|Profit Before Tax||402.71||206.08|
|Add/(Less): Tax Expenses|
|MAT Credit Entitlement||61.00||30.17|
|Profit After Tax||732.59||124.40|
|Other Comprehensive Income||(4.42)||4.02|
|Total Comprehensive Income for the year||728.17||128.42|
|Balance brought forward from previous year||(1210.06)||(1334.47)|
|Surplus/ (Deficit) carried to Balance Sheet||(477.47)||(1210.06)|
STATE OF COMPANYS AFFAIRS AND FUTURE OUTLOOK
Kindly refer to Management Discussion and Analysis Report which forms part of the Annual Report.
CHANGES IN THE NATURE OF BUSINESS, IF ANY
There has been no change in the nature of business of the Company during the year under review.
To ctionserve the resources of the Company for future growth and business diversification, the Board of Directors have not recommended any dividend for the Financial Year 2018-19.
TRANSFER TO RESERVES
During the year under review the Company has not transferred any amount to the General Reserve Account.
CAPITAL & DEBT STRUCTURE
The paid-up Equity Share Capital of the Company as at 31st March, 2019 stood at Rs. 655.34 lacs divided into 65534050 equity shares of Rs. 1 each.
A) Issue of equity shares with differential rights
The Company did not issue equity shares with differential rights during the financial year 2018-19.
B) Issue of sweat equity shares
The Company did not issue sweat equity shares during the financial year 2018-19.
C) Issue of employee stock options
The Company did not issue employee stock options during the financial year 2018-19.
D) Provisitions of money by Company for purchase of its own shares by employees or by trustees for the benefit of employees.
The Company does not have a scheme for purchase of its own shares by employees or by trustees for the benefit of employees.
E) Issue of Debentures, Bonds, Warrants or any non-convertible securities
The Company did not issue Debentures, Bonds, Warrants or Non-convertible securities during the financial year 2018-19.
DETAILS PERTAINING TO SHARES IN SUSPENSE ACCOUNT
Details of shares held in the demat suspense account as required under Regulation 39(4) read with Para F of Schedule VI of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (hereinafter referred to as Listing Regulations) forms part of the Corporate Governance Report.
OPERATIONS AND BUSINESS PERFORMANCE
The details of operations and business performance of the Company has been elaborated in the Management Discussion and Analysis Report, forming part of this Annual Report.
MANAGEMENT DISCUSSION AND ANALYSIS REPORT
The Management Discussion and Analysis Report as stipulated under Regulation 34(2) read with Para B of Schedule V of the Listing Regulations on the operations of the Company, as required under the Listing Regulations is provided in a separate section and forms an integral part of this Annual Report.
DETAILS UNDER SECTION 67(3) OF THE COMPANIES ACT, 2013 (HEREINAFTER REFERRED TO AS ACT) IN RESPECT OF ANY SCHEME OF PROVISITIONS OF MONEY FOR PURCHASE OF OWN SHARES BY EMPLOYEES OR BY TRUSTEES FOR THE BENEFIT OF EMPLOYEES
No such instance took place during the year under review.
DETAILS RELATING TO MATERIAL VARIATIONS
The Company has not issued any prospectus or letter of offer during the last five years and as such the requirement for providing the details relating to material variation is not applicable upon the company for the year under review.
MATERIAL CHANGES AND COMMITMENTS, IF ANY, AFFECTING THE FINANCIAL POSITION OF THE COMPANY WHICH HAVE OCCURRED BETWEEN THE END OF THE FINANCIAL YEAR OF THE COMPANY TO WHICH THE FINANCIAL STATEMENTS RELATE AND THE DATE OF THE REPORT
There are no material changes and commitments affecting the financial position of the Company which have occurred between the end of the financial year 2018-19 and the date of this report.
EXTRACT OF ANNUAL RETURN
The extract of Annual Return as on 31st March, 2019 in the prescribed Form MGT-9, pursuant to Section 92(3) of the Act, read with Rule 12(1) of the Companies (Management and Administration) Rules, 2014 forms part of this Directors Report and marked as Annexure- A. The extract is also available under the Investor section on the website of the Company at www.manaksiaaluminium.com CORPORATE GOVERNANCE REPORT
The Company follows the corporate governance guidelines and best practices sincerely, and discloses timely and accurate information regarding the operations and performance of the Company.
Pursuant to Regulation 34 read with Para C of Schedule V of the Listing Regulations, Report on the Corporate Governance along with a certificate from the Statutory Auditors of the Company confirming compliance with the conditions of the Corporate Governance is annexed as Annexure-B.
NUMBER OF MEETINGS OF THE BOARD OF DIRECTORS
5 (Five) meetings of the Board of Directors were held during the financial year 2018 19. The details of number of meetings of Board of Directors held during the year have been provided in the Corporate Governance Report forming part of this Directors Report.
The Institute of Company Secretaries of India has issued Secretarial Standard and all the Secretarial Standards have been approved by the Central Government under section 118(10) of the Act. Pursuant to the provisitions of section 118(10) of the Act, it is mandatory for the company to observe the secretarial standards with respect to Board Meeting and General Meeting. The Company has adopted and followed the set of principles prescribed in the respective Secretarial Standards for convening and conducting Meetings of Board of Directors, General Meeting and matters related thereto. The Directors have devised proper systems to ensure compliance with the provisitions of all applicable Secretarial Standards and that such systems are adequate and operating effectively.
The Company is in compliance with applicable Secretarial Standards issued by the Institute of Company Secretaries of India, New Delhi.
DIRECTORS RESPTIONSIBILITY STATEMENT
Pursuant to Section 134 of the Act (including any statutory modification(s) or re-enactment(s) thereof for the time being in force), the Directors of the Company state that:
a) in the preparation of the annual accounts for the year ended 31st March, 2019, the applicable Accounting Standards had been followed along with proper explanations relating to material departures, if any;
b) the Directors had adopted such accounting policies and applied them consistently and made judgements and estimates in a reasonable and prudent manner so as to give a true and fair view of the state of affairs of the Company as at the end of the financial year 2018-19 and of the loss of the Company for that period;
c) the Directors had taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisitions of the Act, for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities;
d) the annual accounts had been prepared on a going concern basis;
e) the Directors had laid down internal financial controls to be followed by the Company and that such internal financial controls were adequate and operating effectively;
f) the Directors have devised proper systems to ensure compliance with the provisitions of all applicable laws and that such systems are adequate and operating effectively.
STATEMENT ON DECLARATION BY INDEPENDENT DIRECTORS
Mr. Ajay Kumar Chakraborty (DIN: 00133604), Dr. Kali Kumar Chaudhuri (DIN: 00206157) and Mrs. Smita Khaitan (DIN: 01116869) are Independent Directors on the Board of the Company as on 31st March, 2019.
The Company has received declarations from all the Independent Directors confirming that they meet the criteria of independence as prescribed under the provisitions of the Act, read with the Schedules and Rules issued thereunder, as well as clause (b) of sub-regulation (1) of Regulation 16 of the Listing Regulations (including any statutory modification(s) or re-enactment(s) thereof for the time being in force).
The Board of Directors of the Company has reviewed the disclosures of independence submitted by the Independent Directors and is of the opinion that the Independent Directors fulfill the conditions specified in the Act and Listing Regulations and are independent of the management.
The Independent Directors have complied with the Code for Independent Directors prescribed in Schedule IV to the Act. Further the Independent Directors have also complied with Code of Conduct for Directors and Senior Management Personnel formulated by the Company.
COMPLAINCE WITH THE CODE OF CONDUCT FOR THE BOARD OF DIRECTORS AND SENIOR MANAGEMENT
All directors and senior management have affirmed compliance with the Code of Conduct for the Board of Directors and Senior Management. A declaration to that effect is attached with the Corporate Governance Report.
DIRECTORS & KEY MANAGERIAL PERSONNEL
In accordance with the provisitions of Section 152(6) of the Act and Article 87 of the Articles of Association of the Company, Mr. Mrinal Kanti Pal (DIN: 00867865), Non-Executive Director, is liable to retire by rotation at the ensuing Annual General Meeting and being eligible offers himself for re-appointment.
Mr. Amit Agrawal has resigned from the post of Chief Financial Officer of the Company with effect from close of business hours of 31st March, 2019. The Board wishes to gratefully acknowledge his committed and dedicated services during his tenure with the Company.
The Board based on the recommendation of Nomination & Remuneration Committee at its meeting held on 29th May, 2019 and after taking into consideration their expertise, knowledge in their respective field and which may be beneficial to the Company with their valuable inputs in the long run, the Board has appointed Mr. Chandan Ambaly (DIN: 08456058) and Mrs. Rupanjana De (DIN: 01560140) as Non-Executive Independent Director (Additional) for a term of 5 (Five) years subject to the approval of Shareholders in the ensuing Annual General Meeting and has appointed Mr. Ashok Agrawal as Chief Financial Officer of the Company w.e.f. 29th May, 2019.
Mrs. Smita Khaitan and Dr. Kali Kumar Chaudhuri had resigned as Non-Executive Independent Director from the Company effective from 4th June, 2019 and 19th June, 2019 due to health reastions and to pursue other interests and commitments respectively. The Board places on record its deep appreciation for the services rendered by both the Directors during their tenure as Director and Member of various committees of the Board of Directors of the Company. Mr. Basudeo Agrawal, Whole-time Director of the Company has also resigned from the post of Directorship from close of business hours of 20th July, 2019 due to his pre-occupation. The Board expressed their gratitude towards the contribution made by Mr. Basudeo Agrawal during his tenure as Director in the Company.
Upon a favourable recommendation from the Boards Nomination & Remuneration Committee and after taking into consideration of his past knowledge and experience in multiple fields which also proved to be helpful for the Company in his current tenure and on the basis of the performance evaluation done by the Board of Directors, the Board at its meetings held on 17th July, 2019 has accepted the re-appointment of Mr. Ajay Kumar Chakraborty (DIN: 00133604), as Non-Executive Independent Director of the Company for a second term of five years w.e.f. 24th September, 2019 subject to the approval of the shareholders in the ensuing AGM. Appropriate Resolution, to this effect, are also being proposed at the forthcoming AGM.
All Independent Directors have furnished to the Company the requisite declarations that they meet the relevant independence criteria as laid down in Section 149(6) of the Act as well as the Listing Regulations.
The brief Profile of the Directors recommended by the Board for appointment/re-appointment have been provided in the Notice convening the 9th (Ninth) AGM.
As per the provisitions of the Act, the period of office of M/s. S. K. Agrawal & Co., Chartered Accountants, (Firm Registration No. 306033E), Statutory Auditors of the Company, expires at the conclusion of the ensuing Annual General Meeting. It is proposed to appoint M/s. Dangi Jain & Co., Chartered Accountants, (Firm Registration No. 308108E) as Statutory Auditors of the Company, for a term of 5(Five) ctionsecutive years on such remuneration as may be determined by the Board of Directors based on the recommendation of the Audit Committee and mutually agreed by the Company and Statutory Auditors, in addition to the reimbursement of out of pocket expenses as may be incurred by them for the purpose of audit. M/s. Dangi Jain & Co., Chartered Accountants, have confirmed their eligibility and qualification required under the Act for holding the office, as Statutory Auditors of the Company.
There are no observations (including any qualification, reservation, adverse remarks or disclaimer) of the Statutory Auditors in their Audit Report for the FY 2018-19 that may call for any explanation from the Directors. The specific notes forming part of the accounts referred to in Auditors Report are self- explanatory and give complete information.
Pursuant to the provisitions of Section 204 of the Act, and the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the Board of Directors of the Company had appointed CS Deepak Kumar Khaitan, Practising Company Secretary, to conduct Secretarial Audit of the Company for the Financial Year 2018-19.
The Secretarial Audit Report in Form MR-3 as given by the Secretarial Auditor for the Financial Year ended 31st March, 2019, forms part of the Directors Report and annexed as Annexure- C.
The Secretarial Audit Report of the Company, does not contain any qualification, reservation, adverse remark or disclaimer that may call for any explanation from the Directors. The Secretarial Audit Report, however, contain an observation regarding an advance received against supply of goods which was converted into a loan as mutually agreed between the company and the other party. Proper explanation has been provided by the management in this regared.
As per the requirements of the Section 148 of the Act read with the Companies (Cost Records and Audit) Rules, 2014 as amended from time to time, your Company is required to maintain cost records for few of its products and accordingly, such accounts are made and records have been maintained by the Company.
The Board of Directors of the Company, on the recommendations made by the Audit Committee, has appointed M/s. B. Mukhopadhyay & Co., Cost Accountants as the Cost Auditors of the Company to conduct the audit of cost records for the FY 2019-20 in accordance with Section 148 of the Act read with Companies (Cost Records and Audit) Rules, 2014, at a remuneration of Rs. 1,00,000/- plus reimbursement of out-of-pocket expenses at actuals and applicable taxes. The remuneration to be paid to the Cost Auditor needs to be ratified by the shareholders at the ensuing Annual General Meeting of the Company.
A resolution seeking Members approval for the remuneration payable to the Cost Auditor forms part of the Notice of the Annual General Meeting and the same is recommended for your consideration.
Relevant cost audit report for the FY 2017-18 was submitted to the Central Government within stipulated time and was free from any qualification or adverse remarks.
The Board of Directors of the Company, on the recommendations made by the Audit Committee, has appointed M/s. S. K. Bhalotia & Co., (FRN: 324923E), Chartered Accountants as Internal Auditors of the Company for the FY 2019-20 in accordance with Section 138 of the Act read with the Companies (Accounts) Rules, 2014. Due to resignation M/s. S. K. Bhalotia & Co., Audit Committeee and Board of Director at its Meeting held on 14th August, 2019 has appointed M/s S. Bhalotia & Associates (FRN : 325040E), Chartered Accountants as Internal Auditors of the Company for the remaning part of FY 2019-20 i.e. July 2019 to March 2020.
There was no fraud reported by the Auditors of the Company u/s 143(12) of the Act, to the Audit Committee or the Board of Directors during the year under review.
DISCLOSURE ON EMPLOYEE STOCK OPTION/ PURCHASE SCHEME
During the year under review, your Company has not provided any employee stock option/purchase scheme.
PARTICUALARS OF LOANS, GUARANTEES OR INVESTMENTS UNDER SECTION 186
The Company has not given any loans, made any investments or given any guarantee as stipulated under the provisitions of Section 186 of the Act, during the financial year 2018-19.
PARTICULARS OF CONTRACT OR ARRANGEMENTS WITH RELATED PARTIES
As required under the Listing Regulations, related party transactions are placed before the Audit Committee for approval. Wherever required, prior approval of the Audit Committee is obtained on an omnibus basis for continuous transactions and the corresponding actual transactions become a subject of review at subsequent Audit Committee Meetings. The transactions entered into pursuant to the omnibus approval so granted are reviewed by the Audit Committee and a statement giving details of all related party transactions is placed before the Audit Committee and the Board of Directors for their approval on a quarterly basis.
All related party transactions/arrangements entered into by the Company during the year were on an arms length basis and in the ordinary course of business.
There were no materially significant related party transactions entered into by the Company during the year under review which could conflict with the interest of the Company as a whole and, as such, disclosure in Form AOC-2 pursuant to Rule 8(2) of the Companies (Accounts) Rules, 2014 has not been made.
The policy on Related Party Transactions as approved by the Board of Directors of the Company may be accessed on the Companys website www.manaksiaaluminium.com and the weblink thereto is http://www.manaksiaaluminium.com/pdf/ POLICY-ON-RELATED-PARTY-TRANSACTIONS.pdf
PARTICULARS OF LOANS/ADVANCES/INVESTMENTS OUTSTANIDNG DURING THE FINANCIAL YEAR AS REQUIRED UNDER SCHEDULE V OF THE LISITNG REGULATIONS
The details of Related Party disclosures with respect to loans/advances/investments at the year end and maximum outstanding amount thereof during the year as required under Part A of Schedule V of the Listing Regulations have been provided in the notes to the Financial Statements of the Company.
DETAILS OF CTIONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO
The details required pursuant to the provisitions of Section 134(3)(m) of the Act, read with Rule 8(3) of the Companies (Accounts) Rules, 2014, relating to Ctionservation of Energy, Technology Absorption and Foreign Exchange Earnings and Outgo forms part of this Directors Report and marked as Annexure-D.
RISK MANAGEMENT SYSTEM
Risk Management is the process of identification, assessment and prioritization of risks followed by coordinated efforts to minimize, monitor and mitigate the probability and/or impact of unfortunate events or to maximize the realisation of opportunities.
In accordance with the Listing Regulations, the Board of Directors of the Company are resptionsible for framing, implementing and monitoring the risk management plans of the Company. The Company has a "Risk Management Policy" to identify risks associated with the Company, assess its impact and take appropriate corrective steps to minimize the risks that may threaten the existence of the Company. It helps in safeguarding the organization from various risks through adequate and timely actions. The Company manages, monitors and reports on its risks and uncertainties that can impact its ability to achieve its objectives. The major risks have been identified by the Company and its mitigation process/measures have been formulated.
COMMITTEES OF THE BOARD
The Board of Directors have constituted Audit Committee, Nomination & Remuneration Committee and Stakeholders Relationship Committee to deal with specific areas/activities that need a closer review and to have an appropriate structure for discharging of its resptionsibilities.
The Company pursuant to the requirement of the provisitions of Section 177 of the Act read with the Regulation 18 of the Listing Regulations has in place Audit Committee comprising of 4 (Four) members. The Committee is chaired by Mr. Ajay Kumar Chakraborty, Independent Director. Dr. Kali Kumar Chaudhuri, Independent Directror, Mrs. Smita Khaitan, Independent Director and Mr. Sunil Kumar Agrawal, Managing Director are the other Members. Mr. Amit Agrawal, Chief Financial Officer was a permanent invitee to the Meeting. The Company Secretary acts as a Secretary to the Committee.
The details of composition, terms of reference and number of meetings held for the Committee is provided in the Corporate Governance Report.
There were no instances of any disagreement between the Committee and the Board and all recommendations of the Audit Committee made during the year were accepted by the Board.
NOMINATION & REMUNERATION COMMITTEE
The Company pursuant to the requirement of the provisitions of Section 178(1) of the Act read with the Regulation 19 of the Listing Regulations has in place Nomination & Remuneration Committee comprising of 4 (Four) members. The Committee was chaired by Dr. Kali Kumar Chaudhuri, Independent Director. Mr. Ajay Kumar Chakraborty, Independent Director, Mrs. Smita Khaitan and Mr. Vineet Agrawal, Non-Executive Director are the other Members.
The details of composition, terms of reference and number of meetings held for the Committee is provided in the Corporate Governance Report.
The Company pursuant to provisitions of Section 178 of the Act and Regulation 19 read with Para A of Part D of Schedule II of Listing Regulations, upon recommendation of Nomination & Remuneration Committee has devised a policy on Remuneration applicable to all Executives of the Company i.e. Directors, Key Managerial Personnel and Senior Management The said policy forms part of the Directors Report and marked as Annexure-E. The Policy is also available at the following weblink: http://www.manaksiaaluminium.com/pdf/REMUNERATION-POLICY.pdf
There were no instances of any disagreement between the Committee and the Board and all recommendations of the Nomination & Remuneration Committee made during the year were accepted by the Board.
STAKEHOLDERS RELATIONSHIP COMMITTEE
As required by the provisitions of Section 178(5) of the Act, read with Regulation 20 of the Listing Regulations, the Company has in place the Stakeholders Relationship Committee comprising of 3 (Three) members. The Committee is chaired by Dr. Kali Kumar Chaudhuri - Independent Director. Mr. Sunil Kumar Agrawal - Managing Director and Mr. Vineet Agrawal - Non-Executive Director are the other members.
The details of composition, terms of reference and number of meetings held for the Committee is provided in the Corporate Governance Report.
CORPORATE SOCIAL RESPTIONSIBILITY
The provisitions of Section 135 of the Act read with Companies (Corporate Social Resptionsibility Policy) Rules, 2014 are not applicable to your Company.
ANNUAL EVALUATION OF BOARD PERFORMANCE AND PERFORMANCE OF ITS COMMITTEES AND INDIVIDUAL DIRECTORS
Pursuant to the provisitions of the Act , Regulation 25 of the Listing Regulations, read with Guidance Note on Board Evaluation of SEBI dated 5th January, 2017, the Nomination & Remuneration Committee has laid down the criteria for performance evaluation, in a structured questionnaire form after taking into consideration various aspects of the Board functioning, composition of the Board and its Committees, culture, execution, diligence, integrity, awareness and performance of specific laws, duties, obligations and governance, on the basis of which, the Board has carried out the annual evaluation of its own performance, the performance of Board Committee and of Directors individually.
The performance of the Board and individual Directors was evaluated by the Board seeking feedback from all the Directors. The performance of the Committees was evaluated by the Board seeking views from the Committee Members. As per Para VII of Schedule IV of the Act, the Independent Directors of the Company, without the participation of Non-Independent Directors and members of management, in their separate meeting held on 9th November, 2018 have reviewed the performance of:
Non-Independent Directors and the Board as a whole;
the Chairman of the Company taking into account the views of Executive Directors and Non Executive Directors.
assessed the quality, quantity and timeliness of flow of information between the company management and the board that is necessary for the board to effectively and reasonably perform their duties.
The review of performance of Non-Independent Directors was done after discussing with them on various parameters, such as, skill, competence, experience, degree of engagement, ideas and planning etc. The Board performance was reviewed on various parameters, such as, adequacy of the composition of the Board, Board culture, appropriateness of qualification & expertise of Board members, process of identification and appointment of Independent Directors, inter-personal skills, ability to act proactively, managing conflicts, managing crisis situations, diversity in the knowledge and related industry expertise, roles and resptionsibilities of Board members, appropriate utilization of talents and skills of Board members etc. The evaluation of the Chairman of the Company was conducted on various parameters such as leadership, quality, capability, availability, clarity of understanding, governance & compliance and degree of contribution etc.
The Board of Directors of the Company expressed their satisfaction towards the process of review and evaluation of performance of Board, its Committees and of individual directors.
In terms of Regulation 25(7) of Listing Regulations your Company is required to conduct Familiarisation Programme for Independent Directors (IDs) to familiarise them about your Company including nature of industry in which your Company operates, business model of your Company, roles, rights and resptionsibilities of IDs and any other relevant information. Further, pursuant to Regulation 46 of the Listing Regulations, your Company is required to disseminate on its website, details of familiarisation programme imparted to IDs including the details of
i) number of programmes attended by IDs (during the year and on a cumulative basis till date); ii) number of hours spent by IDs in such programmes (during the year and on a cumulative basis till date); and iii) other relevant details.
Accordingly, the details of familiarization programme imparted to the Independent Directors is provided at the following weblink: http://www.manaksiaaluminium.com/pdf/Details-of-Familiarisation-Program-imparted-to-IDs-Aluminium.pdf
The Company has neither accepted nor renewed any deposits during the year under review in terms of Chapter V of the Act.
DETAILS OF SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS, COURTS AND TRIBUNALS
The Company has not received any significant or material orders passed by any regulatory authority, court or tribunal which may impact its going concern status and Companys operations in future.
STATEMENT IN RESPECT OF ADEQUACY OF INTERNAL FINANCIAL CONTROLS WITH REFERENCE TO THE FINANCIAL STATEMENTS
The Company has in place adequate internal financial controls with reference to the financial statements. Your Directors had laid down internal financial controls to be followed by the Company and that such internal financial controls are adequate and were operating effectively. To commensurate the internal financial control with its size, scale and complexities of its operations the Company on the recommendation of Audit Committee has appointed M/s S Bhalotia & Associates, Chartered Accountants, as Internal Auditors of the Company for the FY 2018-19.
The Audit Committee reviews the Report submitted by the Internal Auditors. The Audit Committee actively reviews the adequacy and effectiveness of the internal control systems, in this regard, your Board confirms the following:
a. Systems have been laid to ensure that all transactions are executed in accordance with managements general and specific authorization. There are well-laid manuals for such general or specific authorization.
b. Systems and procedures exist to ensure that all transactions are recorded as necessary to permit preparation of financial statements in conformity with generally accepted accounting principles or any other criteria applicable to such statements, and to maintain accountability for aspects and the timely preparation of reliable financial information.
c. Access to assets is permitted only in accordance with managements general and specific authorization. No assets of the Company are allowed to be used for personal purposes, except in accordance with terms of employment or except as specifically permitted.
d. The existing assets of the Company are verified/checked at reasonable intervals and appropriate action is taken with respect to any differences, if any.
e. Proper systems are in place for prevention and detection of frauds and errors and for ensuring adherence to the Companys policies.
WHISTLE BLOWER POLICY/ VIGIL MECHANISM
In Compliance with the provisitions of section 177(9) of the Act and Listing Regulations, the Company has framed a Whistle Blower Policy to establish a vigil mechanism for Directors and employees to report genuine concerns about actual or suspected unethical behaviour, mal practice, wrongful conduct, discrimination, sexual harassment, fraud, violation of the Company polices including Code of Conduct without fear of reprisal/retaliation. The policy provides for adequate safeguards against victimization of perstions who use such mechanism and provides for direct access to the Chairperson of the Audit Committee in appropriate cases. It is affirmed that no personnel of the Company has been denied access to the Audit Committee. The policy was amended during the year under review and is available on the website of the Company www.manaksiaaluminium.com and the weblink thereto is http://www.manaksiaaluminium.com/pdf/Whistle-Blower-Policy-11042019.pdf
DISCLOSURES UNDER SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION & REDRESSAL) ACT, 2013
The Company has zero tolerance for sexual harassment at the workplace and has adopted a Policy on prevention, prohibition and redressal of sexual harassment at the workplace in line with the provisitions of The Sexual Harassment of Women at Workplace (Prevention, Prohibition & Redressal) Act, 2013 (the Act) and Rules under it. Your Company has complied with provisitions relating to the constitution of an Internal Complaints Committee under the Act. The Internal Committee (IC) composes of internal members and an external member who has extensive experience in the field.
During the year under review, no case of sexual harassment was reported to the Internal Complaints Committee.
TRANSFER OF AMOUNTS TO INVESTOR EDUCATION AND PROTECTION FUND
Your Company did not have any funds lying unpaid or unclaimed for a period of seven years. Therefore there were no funds which were required to be transferred to Investor Education and Protection Fund.
PARTICULARS OF EMPLOYEES AND RELATED DISCLOSURES
The disclosure pertaining to remuneration and other details as required under the provisitions of Section 197(12) of the Act read with applicable provisitions of Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 forms part of the Directors Report and marked as Annexure-F.
During the year under review, no employee of the Company drew remuneration in excess of the limits specified under the provisitions of Section 197(12) of the Act read with Rules 5(2) and 5(3) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 and hence no disclosure is required to be made in the Annual Report.
Your Company continues its relentless focus on strengthening competition in all its businesses. It is the endeavour of your Company to deploy resources in a balanced manner so as to secure the interest of the shareholders in the best possible manner in the short, medium and long terms.
Your Directors convey their grateful appreciation for the valuable patronage and co-operation received and goodwill enjoyed by the Company from its esteemed customers, commercial associates, banks, financial institutions, Central Government, State Government, various Government and Local authorities, other stakeholders and the media.
Your Directors also wish to place on record their deep sense of appreciation to all the employees at all levels for their commendable teamwork, professionalism and enthusiastic contribution towards the working of the Company.
Your Directors look forward to the future with hope and conviction.
|For and on behalf of the Board of Directors|
|Sunil Kumar Agrawal||Anirudha Agrawal|
|Place : Kolkata||(Managing Director)||(Director)|
|Dated: 14th August, 2019||DIN: 00091784||DIN: 06537905|