Neogem India Ltd Directors Report.
Neogem India Limited
The Directors presents the Twenty-Eighth Annual Report of the Company and the Audited Statements of Accounts for the financial year ended 31st March, 2019.
1. Financial Summary or highlights/performance of the Company:
The financial highlights of the Company, for the year ended March 31, 2019 is summarized below:
|Sr. No.||Particulars||For the year ended 31st March 2019||For the year ended 31st March 2018|
|1.1||Revenue from Operations||19,61,040||5,76,72,965|
|1.4||Profit for the year before tax||-17,38,232||-1,73,46,380|
|1.5||Less: Current Tax||0||0|
|1.6||Profit After Tax & before Other comprehensive income (OCI)||-17,14,979||-1,71,59,232|
|1.7||Other comprehensive income||0||0|
|1.8||Other comprehensive income for the year, net of tax||0||0|
|1.9||Profit after Tax (PAT) & after OCI||-17,14,979||-1,71,59,232|
During the year under review, the Company has stopped its production activities. The Sales of Rs.19,61,040/-in current year pertains to previous years stock. Due to stoppage of production, the expenditure has reduced leading to reduction in loss. The Company has suffered a loss of Rs. 17,14,979/-compared to loss suffered in the previous year of Rs.1,73,46,380/-.
Further due to financial crunch, the Company could not repay the working capital loan (secured) to Punjab National Bank and Bank of India, accordingly, the accounts of the Company has been classified as non-performing assets by the respective banks with effect from 31-03-2016. Pending confirmation received of the amount payable to Banks, the Company has not provided for interest payable in the financial statement till 31-03-2019, since the same is not quantifiable and accordingly, the loss for the year is understated to that extent.
The management is putting in its best efforts to revive the Companys business and is hopeful of restoring the same in upcoming financial year.
In view of loss incurred by the Company, your Directors do not recommend any dividend for the financial year ended 2018-19.
The Board does not propose to carry any amounts to reserves.
4. Brief description of the Companys working during the year/ state of Companys affair:
The Company has currently stopped its production of Jewellery. Gems and Jewellery sector is witnessing changes in consumer preferences due to adoption of western lifestyle. Consumers are demanding new designs and varieties in Jewellery. The Company is putting in efforts to revive the business.
5. Change in the nature of business, if any:
During the year there was no change in nature of business.
6. Material changes and commitments, if any, affecting the financial position of the Company which have occurred between the end of the financial year of the Company to which the financial statements relate and the date of the report:
No material changes have occurred subsequent to the close of the financial year of the Company to which the balance sheet relates and the date of the report.
7. Details of significant and material orders passed by the regulators or courts or tribunals impacting the going concern status and Companys operations in future:
There were no significant and material orders passed by the regulators or courts or tribunals impacting the going concern status and Companys operations in future.
8. Details of Holding/Subsidiary/Joint Ventures/Associate Companies:
The Company did not have any Holding/Subsidiary Company/Joint Venture/Associate Company during the year under review. Accordingly, the following disclosures of the same are not applicable:
* Form AOC-1 pursuant to first proviso to sub-section (3) of section 129 of the Companies Act, 2013 read with rule 5 of the Companies (Accounts) Rules, 2014) under section 134of the Companies Act, 2013, in Form AOC 1.
* Highlights of performance of subsidiaries, associates and joint venture companies and their contribution to the overall performance of the Company pursuant to Rule 8(1) of the Companies (Accounts) Rules, 2014) under section 134of the Companies Act, 2013.
* Receipt of commission from any holding company or subsidiary company by a Director of the Company.
9. Auditors Report:
There are no observations/ qualifications contained in the Auditors Report and therefore there are no explanations to be provided for in this report. However, your Directors wish to state that with reference to the Opinion of the Auditor, though the Company has stopped its manufacturing activity, the management is putting in best efforts to bring a turn around and is hopeful of successful revival and thus, the annual accounts are prepared on a going concern basis.
10. Statutory Auditors:
At the 26thAnnual General Meeting held on 29th September, 2017, M/s. D S Solanki & Co, Chartered Accountants (Firm Registration No.124118W) were appointed as the Statutory Auditors of the Company to hold office till the conclusion of the 31stAnnual General Meeting, to be held in the calendar year 2022.
11. Reporting of fraud by statutory auditors:
Further, there was no fraud in the Company, which was required to report by statutory auditors of the Company under sub- section (12) of section 143 of Companies Act, 2013.
12. Management Discussion And Analysis:
The Management Discussion and Analysis Report for the financial year under review as stipulated under Regulation 34 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations ("Listing Regulations") is annexed as a part of this Annual Report as Annexure 1.
13. Extract of the Annual Return:
Pursuant to Section 92(2) and 134(3)(a) of the Companies Act, 2013 read with Rule 12(1) of the Companies (Management and Administration) Rules, 2014, the extract of Annual Return is placed on website of the Company, at the following http:/ /www.neogemindia.com/pdf/Extract-of-Annual-Report-MGT-9-Neogem-2018-19.pdf and which shall be treated as part of this Report.
14. Conservation of energy, technology absorption and foreign exchange earnings and outgo:
The information required under Section 134(3)(m) of the Companies Act, 2013, read with the Companies (Accounts) Rules, 2014 with respect to conservation of energy, technology absorption & foreign exchange earnings / outgo is given below:
A. Conservation of energy:
i. The steps taken or impact on conservation of energy:
Though our operations are not energy- intensive, efforts have been made to conserve energy by utilizing energy- efficient equipments.
ii. The steps taken by the Company for utilising alternate sources of energy:
The Company is using electricity as the main source of energy and is currently not exploring any alternate source of energy.
iii. The capital investment on energy conservation equipments:
B. Technology absorption:
i. The efforts made towards technology absorption:
The Directors are in constant touch with ongoing research to upgrade and absorb improved technology for better line of products and to yield better quality, cost reduction.
ii. The benefits derived like product improvement, cost reduction, product development or import substitution:
Utilisation of indigenous raw material has led to cost reduction.
iii. In case of imported technology (imported during the last three years reckoned from the beginning of the financial year):
No technology has been imported by the Company.
iv. The expenditure incurred on Research and Development: Nil
C. Foreign exchange Earnings and Outgo:
1. The Company is engaged in activates relating to exports and taking measures for increasing exports, developing new export markets for production and formulating export plans.
2. Total foreign exchange used and earned:
|(Rs. in Lacs)|
|Foreign exchange earned on F.O.B. basis||-||484,826,95|
|Foreign exchange outgo||-||370,653,03|
15. Directors and Key Managerial Personnel:
A. Changes in Directors and Key Managerial Personnel:
In accordance with the provisions of the Companies Act, 2013 read with the applicable rules thereto, including any statutory modification(s) or re-enactment thereof for the time being in force (the Act), Mr. Gaurav Doshi (DIN: 00166703), who is liable to retire by rotation at the ensuing Annual General Meeting and being eligible, offers himself for appointment.
Brief resume of the director proposed to be re-appointed and relevant information including nature of his expertise in specific functional areas, qualifications, terms of appointment, details of remuneration, names of the Companies in which he holds directorship and the memberships/chairmanships of Committees of the Board, his shareholding in the Company, etc., as stipulated under the Listing Regulations and Secretarial Standards have been furnished separately in the Notice convening this AGM.
Further, to fill up the vacancy, of Whole-time Company Secretary as required pursuant to Section 203 of the Companies Act, 2013 along with Regulation 6 of SEBI (LODR) Regulations, Mr. Pratik Rajendra Koralwala(ACS No. A45594), was appointed as the Company Secretary & Compliance Officer of the Company w.e.f. 18th December, 2018.
The Registrar of Companies (ROC), Mumbai published on 11thSeptember, 2017 the list of Disqualified Directors of Defaulting Companies consisting name of Directors who stand Disqualified, u/s 164(2) of Companies Act, 2013 for a period of five years from 1st November 2016 to 31st October 2021 for not filing of Financial Statements or Annual Returns for a continuous period of three financial years.
Mr. Jayant Bhikaji Nagarkar (DIN No. 00131405), Independent Director of the Company was also named in the said list for non-filing in another Company. Thus, he stands disqualified and his office of Independent Director was vacated.
B. Statement on Independent Directors declaration and disclosure of disqualification by the Directors:
The Company has received the declarations u/s 149(7) of the Act from the Independent Director, Mrs. Renu Kathuria (DIN: 01669882) of the Company confirming that she meets the criteria of Independence as prescribed both under the Act and the Securities and Exchange Board of India (Listing Obligations and Disclosures Requirements) Regulations, 2015 [Listing Regulations]. The Company has also received Disclosure of Interest by Director as per the provisions of Section 184 of Companies Act, 2013 and that she is not disqualified to act as a Director under the Act; and in the opinion of the Board of Directors, the Independent Director fulfill the criteria of independence as provided under the Act, rules made thereunder, read with the Listing Regulations and that she is independent of the management.
C. Board Evaluation:
Pursuant to the provisions of the Companies Act, 2013 and Listing Regulations, the Board has carried out an annual performance evaluation of its own performance, of individual Directors as well as the evaluation of the working of its Audit, Nomination & Remuneration and Stakeholders Relationship Committees. The Directors were evaluated on aspects such as attendance and contribution at Board and Committee meetings, communicating inter se board members and guidance and support to the management outside Board and Committee meetings. The Board approved the evaluation results as collated by the Nomination and Remuneration Committee.
i. Independent Director:
In accordance with the criteria suggested by the Nomination and Remuneration Committee, the performance of independent director was evaluated by the entire Board of Directors (in the absence of the director getting evaluated) on various parameters like engagement, leadership, analysis, decision making, communication, governance, interest of stakeholders, etc. The Board was of the unanimous view that every Independent Director was a reputed professional and brought their rich experience to the deliberations of the Board. The Board also appreciated the contribution made by all Independent Directors in guiding the management to achieving higher growth and continuance of each independent director on the Board will be in the interest of the Company.
ii. Non-Independent Directors:
The performance of all the non-independent directors was evaluated by the Independent Director at their separate meeting. Further, their performance was also evaluated by the Board of Directors. The various criteria considered for the purpose of evaluation included leadership, engagement, transparency, analysis, decision making, functional knowledge, governance, stakeholders etc. The Board was of the unanimous view that all the non-independent directors were providing good business and people leadership.
iii. Familiarization Programme to Independent Director:
Pursuant to Regulation 25 (7) of SEBI (Listing Obligations and Disclosure Requirements) Regulations 2015, the Company carries out Familiarization Programme for the Independent Directors on their role, rights, responsibilities in the Company, the nature of the industry in which the Company operates and business model of the company in addition to regular presentation on technical operations, marketing and exports and financial statements. In addition to the above, Directors are periodically advised about the changes effected in the Corporate Law, Listing Regulations with regard to their roles, rights and responsibilities as Directors of the Company
16. Details of Committees of the Board:
Currently, the Board has 3 Committees: the Audit Committee, Nomination and Remuneration Committee and Stakeholders Relationship Committee. The Composition of various committees and compliances, as per the applicable provisions of the Companies Act, 2013 and the Rules thereunder and Listing Regulations, are as follows:
A. i. Audit Committee:
The Board has constituted an Audit Committee comprising of Mrs. Renu Kathuria (DIN: 01669882), Independent Director as the Chairperson of the Committee, and Mr. Ronak Doshi (DIN: 00102959), Whole-Time Director and CFO and Mr. Gaurav Doshi (DIN-00166703), Managing Director as the members of the Committee.
The recommendations of the Audit Committee are always welcomed and accepted by the Board hence there is no further explanation to be provided for, in this Report and all the major steps impacting the financials of the Company are undertaken only after the consultation of the Audit Committee.
A. ii. Details of establishment of vigil mechanism for directors and employees:
The Company has established vigil mechanism pursuant to Section 177(9) of the Companies Act, 2013 for Directors and Employees to report their genuine concerns / instances of any unethical / improper activity, directly to Ms. Renu Kathuria (DIN: 01669882), Chairperson of the Audit Committee, as a Protected Disclosure and has also taken steps to safeguard any person using this mechanism from victimization and in appropriate and exceptional cases.
B. Nomination and Remuneration Committee:
The Nomination and Remuneration Committee comprises of Mrs. Renu Kathuria (DIN: 01669882), Independent Director as the Chairperson of the Committee and Mr. Ronak Doshi (DIN: 00102959), Whole-Time Director and CFO as the member of the Committee. The Committee has framed a policy to determine the criteria and qualification for appointment of Directors, positive attributes, independence of Director, attributes for appointment and basis of determination of remuneration and performance evaluation of all the Directors, Key Managerial Personnel and other employees and methods for their sustainability. The detailed policy is also posted onto the website of the Company at the http://www.neogemindia.com/pdf/Nomination-and-Remuneration-Policy.pdf.
C. Stakeholders Relationship Committee:
The Stakeholders Relationship Committee comprises of Mrs. Renu Kathuria (DIN 01669882), Independent Director as the Chairperson of the said Committee and Mr. Ronak Doshi (DIN:00102959), Whole-time Director and Mr. Gaurav Doshi (DIN-00166703), Managing Director are the members of the Committee. The role of the Committee is to consider and resolve securities holders complaint. The meetings of the Committee are held once in a quarter and the complaints are responded within the time frame provided.
17. Secretarial Auditor and its Report:
Pursuant to the provisions of Section 204 of the Companies Act, 2013 and the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the Board of Directors have appointed M/s. Hemanshu Kapadia & Associates, Company Secretaries in Practice to undertake the Secretarial Audit of the Company for FY 2018 - 19. The Report of the Secretarial Auditor is annexed herewith as Annexure 2. The managements replies to the observations of the Secretarial Auditors are as under:
|Sr. no.||Auditors Observations||Reply of Management|
|1.||The Company has not appointed Internal Auditor||Though the Company has not formally appointed Internal Auditor, in accordance with the size of the Company, the Company has proper internal control systems & procedures in place.|
|2.||The composition of Audit and Nomination and . Remuneration Committee is not as per the Companies Act, 2013||Due to disqualification of one Independent Director, the composition of the committees is not complied. However, the Company is in process of appointing two Non-Executive/ Independent Directors.|
18. Number of meetings of the Board of Directors:
The Board of Directors met six (6) times during the Financial Year. The intervening gap between any two meetings was not more than 120 days as prescribed by the Companies Act, 2013. Details of dates of Board meeting are as under:
|Sr. No.||Type of Meeting||Date|
|1.||Board Meeting||May 30, 2018|
|2.||Board Meeting||August 13, 2018|
|3.||Board Meeting||September 1, 2018|
|4.||Board Meeting||November 14, 2018|
|5.||Board Meeting||December 18, 2018|
|6.||Board Meeting||February12, 2019|
19. Particulars of loans, guarantees or investments under section 186:
During the year under review, the Company has not provided any loans, made investments, gave guarantees or subscribed/purchased securities under Section 186 of the Companies Act, 2013.
20. Particulars of contracts or arrangements with related parties:
The Company, during the year, has not entered into any transaction, as specified under Section 188(1) of the Companies Act, 2014 with any related parties. Accordingly, the disclosure of Related Party Transactions to be provided under section 134(3)(h) of the Companies Act, 2013, in Form AOC 2 is not applicable.
The Company has neither accepted nor invited any deposit from the public within the meaning of Section 73 of the Companies Act, 2013 read with the Companies (Acceptance of Deposit Rules) 2014.
However, as disclosed in Note No. 21(b) forming part of Balance Sheet, the company is having outstanding balance of unsecured loan of Rs. 22,31,320/- as on 31.03.2019 from Directors of the Company for which proper declaration has been furnished by them as required under Rule 2(viii) of the Companies (Acceptance of Deposits) Rules, 2014 during the period under review.
22. Voting Rights of Employees:
During the year under review the company has not given loan to any employee for purchase of its own shares as per Section 67 (3) (c) of Companies Act, 2013. Therefore, the Company not required to made disclosure as per Rule 16 (4) of Companies (Share Capital and Debentures) Rules, 2014.
23. Disclosure regarding Issue of Employee Stock Options:
The Company has not issued shares under employees stock options scheme pursuant to provisions of Section Rule 12(9) of Companies (Share Capital and Debenture Rules, 2014). So the question does not arise about voting rights not exercised by employee.
24. Disclosure regarding issue of sweat equity shares:
The Company has not issued sweat equity shares pursuant to provisions of Section 54 read with Rule 8 of Companies (Share Capital and Debenture Rules, 2014) during the financial year.
25. Directors Responsibility Statement:
Pursuant to Sections 134(3)(c) & 134(5) of the Companies Act, 2013, the Board of Directors of the Company hereby confirm that:
a) in the preparation of the Annual Accounts, the applicable Accounting Standards have been followed, along with proper explanation relating to material departures, if any;
b) the Directors had selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the Company at the end of the financial year and of the profit and loss of the Company for that period;
c) the Directors had taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of the Companies Act, 2013 for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities;
d) the Directors had prepared the annual accounts on a going concern basis;
e) the Directors had laid down internal financial controls to be followed by the Company & that such internal financial controls are adequate and were operating effectively; and
f) the Directors had devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.
26. Managerial Remuneration:
A. Details of the remuneration of each director to the median remuneration of the employees of the Company and other details as required pursuant to Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 are not applicable as the Company does not have any employees on its payroll as at 31st March 2019 and none of the Directors or Key Managerial Personnel has drawn any remuneration during the financial year 2018-19 except remuneration of Company Secretary whose details Forms part of MGT-9.
B. Details of the top ten employees in terms of remuneration drawn falling within the preview of Section 197 of the Companies Act, 2013, read with Rule 5(2) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 is not applicable as the Company did not have any employee on its payroll.
27. Report on Corporate Governance:
As per the provisions of Securities and Exchange Board of India (Listing Obligations and Disclosures Requirements) Regulations, 2015, the provisions of Corporate Governance are not applicable to your Company. Thus, the Company is not required to annexed Report on Corporate Governance.
28. Corporate Social Responsibility (CSR):
In line with the provisions of the Companies Act, 2013 and the rules framed there under with respect to the Corporate Social Responsibility (CSR), your Company is not governed by the provisions of Section 135 of the Companies Act, 2013 and Companies (Corporate Social Responsibility Policy) Rules, 2014. So, the Company is not required to formulate a policy on CSR and was not required to constitute a CSR Committee.
29. Risk Assessment and Management:
Your Company has a well-defined Risk Management System in place, as a part of its good Corporate Governance practices. Your Company has assigned the ownership of key risks to various Risk Owners and has made the concerned departments and officials responsible for mitigation plans and review of these risks from time to time. All the risks are identified at various departmental levels and suitable mitigation measures are thereafter adopted. These are subjected to a quarterly review by the Board.
30. Internal Financial Control System and their Adequacy:
Internal Financial Controls are an integrated part of the risk management process, addressing financial and financial reporting risks. The management exercises financial control on the operations through a well-defined budget monitoring process and other standard operating procedures. In addition to the above, the Audit Committee and the Board specifically review the Internal Control and Financial Reporting process prevalent in the Company. Assurance on the effectiveness of internal financial controls is obtained through management reviews, control self-assessment and continuous monitoring by functional experts. At the end of the period, the CFO gives a declaration in the appropriate format to certify that the financial statements prepared are accurate and complete in all aspects and that there are no significant issues that can impair the financial performance of the Company.
31. Secretarial Standards:
The Company complies with the Secretarial Standards 1 and 2 issued by Institute of Company Secretaries of India.
32. Disclosure under the Sexual Harassment of Women at work place (Prevention, Prohibition and Redressal) Act, 2013:
As at 31st March 2019, there is only one employee on the payroll of the Company and thus, the Company was not required to constitute Internal Complaints Committee under the Sexual Harassment of Women at work place (Prevention, Prohibition and Redressal) Act, 2013.
33. Cost Audit:
The Company does not fall within the provisions of Section 148 of the Companies Act, 2013 read with the Companies (Cost Records and Audit) Rules, therefore no such records required to be maintained.
34. Other Disclosures/Reporting:
Your Directors state that no disclosure or reporting is required in respect of the following items as there were no transactions on these items during the year under review:
a) Issue of equity shares with differential rights as to dividend, voting or otherwise.
b) Names of the Companies who have become or ceased to be its Subsidiaries, joint ventures or associate companies during the year.
The Board of Directors expresses their deep gratitude for the co-operation and support extended to the Company by its customers, suppliers, Bankers and various Government agencies. Your Directors also place on record the commitment and involvements of the employees at all levels and look forward to their continuous co-operation.
|For and on behalf of the Board of Directors|
|Chairman & Managing Director|
|G-32, Gems & Jewellery Complex III,|
|Seepz (SEZ), Andheri (E), Mumbai-400 096|
|Date: 14th August, 2019.|
|G-32, Gems&JewelleryComplex III,|
|Seepz (SEZ), Andheri (E), Mumbai-400 096|