Suvidha Infraestate Corporation Ltd Directors Report.

To

The Members of

SUVIDHA INFRAESTATE CORPORATION LIMITED

Your Directors present the 29th Annual Report of your Company together with the Audited Statement of Accounts and the Auditors Report of your company for the Financial Year 2020-21 ended 31st March, 2021.

1. FINANCIAL SUMMARY OR HIGHLIGHTS OF THE COMPANY

(Rs. In Lakh)

Particulars For year ended 31.03.2021 For year ended 31.03.2020
Total Income 8.77 16.24
Total Expenditure 19.52 23.93
Profit/(Loss) before taxation (10.75) (7.70)
Provision for Tax 2.78 (13.61)
Profit/(Loss) after Taxation (7.97) (21.31)

There are no material changes and commitment of the financial position of company which have occurred between 1st April, 2021 and date of this report. Due to the second wave of Covid 19 the operation of the company has been affected adversely since April, 2021.

2. BRIEF DESCRIPTION OF THE COMPANYS WORKING DURING THE YEAR/STATE OF COMPANYS AFFAIR:

During the year, Loss after tax was Rs 7.97 Lakh as compared to previous year Loss of Rs. 21.31 lakh. Your directors are hopeful of achieving higher sales and higher profit in the next year.

The company has developed 70 plots of different carpet area under a scheme known as 64 Park Avenue. The development is completed and is ready for possession. Few buyers have already started construction on their respective plots. The company has decided to book sales as per Guidance note on recognition of Revenue by Real Estate Developers issued by ICAI. Your directors are hopeful to sale remaining plots in the near future.

3. CHANGE IN THE NATURE OF BUSINESS:

There is no change in the nature of business of the Company.

4. TRANSFER TO RESERVES:

The Board of Directors of your Company has decided not to transfer any amount to the General Reserves, for the financial year ended 31st March, 2021.

5. FINANCE:

Fund arrangements including working capital have been prudently managed and during the current financial year company did not enjoy any financial assistance from Financial Institutions and Banks.

The Company has not raised any term loan during the year as well as not given any guarantee for loans taken by others from bank or financial institutions.

6. DIVIDEND & DIVIDEND DISTRIBUTION POLICY:

In view of the accumulated losses, Directors do not recommend any dividend for the equity shareholders for the financial year 2020-21.

Pursuant to Regulation 43A of LODR Regulation 2015, the regulations related to Dividend Distribution Policy are not applicable to the Company.

7. DEPOSITS:

Your Company has not accepted any deposits within the meaning of Section 73 of the Companies Act, 2013 and the Companies (Acceptance of Deposits) Rules, 2014.

8. SHARE CAPITAL:

Presently, the paid up share capital of the Company is Rs. 8,39,40,500/-. There is no change in capital during the year.

9. COVID-19 PANDEMIC:

Due to outbreak of Covid-19 globally and in India, the Companys management has made initial assessment of likely adverse impact on business and financial risks on account of Covid-19. There is slow down in the business of the Company due to lockdown which had impact on operations. However, the management does not see any medium to long term risks in the Companys ability to continue as a going concern and meeting its liabilities and compliance with the debt covenants, applicable, if any.

10. PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS:

The Company has not given any loans, guarantees or made any investments under Section 186 of the Companies Act, 2013 during the financial year 2020-21.

11. DETAILS OF SUBSIDIARY COMPANIES/ASSOCIATES/JOINT VENTURE:

During the year under review, no Company has become or ceased to be a Subsidiary/Joint Venture/ Associate Company of your Company.

12. DETAILS OF DIRECTORS AND KMPs APPOINTMENT OR RESIGNATION DURING THE YEAR:

At the 28th Annual General Meeting held on 26th December, 2020, the members of the company have approved re-appointment Ms. Jaini M. Jhaveri (DIN: 07476027) as a Women Independent Director & Mr. Kishore Goswami as a Managing Director for a period of 5 years by passing a Special Resolution.

In accordance with the provisions of the Companies Act, 2013, Mr. Ashokkumar K. Goswami, Director of the Company retire by rotation at the ensuing Annual General Meeting and being eligible offers himself for reappointment.

During the year under review, Ms. Nikita Barbhaya has resigned from the office of Company Secretary and Compliance Officer with effect from 10th October, 2020. Ms. Shivangi D. Shah was appointed as Company Secretary & Compliance Officer of the Company with effect from 27th October, 2020.

As on the date of this report, Ms. Shivangi Shah has resigned from the office of Company Secretary and Compliance Officer with effect from 7th June, 2021. Mr. Krunal Thakkar has been appointed as Company Secretary & Compliance Officer of the Company with effect from 7th June, 2021.

The Board also recommends the re-appointment of Mr. Hemang Shah (DIN: 07465544) as an Independent Non Executive Director for the subsequent period of 5 years w.e.f. 14th February, 2022 upon the principal terms and conditions set out in the explanatory statement annexed to the Notice of the AGM.

The Board recommends their appointment/re-appointment for the consideration of the Members of the Company at the ensuing Annual General Meeting. Members are requested to refer the Notice of ensuing Annual General Meeting for brief profile and other related information of Director appointing/reappointing in the AGM.

13. DECLARATION BY INDEPENDENT DIRECTORS:

The Company has received declarations from all the Independent Directors of the Company confirming that they meet with the criteria of independence as prescribed under Section 149(6) of the Act and Regulation 16(1)(b) the SEBI (LODR) Regulation, 2015.

In the opinion of the Board, the Independent Directors of the Company fulfil the conditions specified in the Act and Listing Regulations and are independent of the management. The Independent Director shall enroll his / her name in the Databank, being maintained by Indian Institute of Corporate Affairs to qualify as an Independent Director. The enrollment of Independent Directors has been completed and they have furnished the declaration affirming their compliance to the Board with the provisions contained under sub rule 1 & 2 of Rule 6 of Companies (Appointment & Qualification of Directors) Rules.

14. KEY MANAGERIAL PERSONNEL:

Pursuant to the provisions of Section 2(51), and Section 203 of the Companies Act, 2013, read with the Companies(Appointment and Remuneration of Managerial Personnel) Rules, 2014, Key Managerial Personnel of the Company as on 31st March, 2021 are Mr. Kishore K. Goswami, Managing Director, Mr. Ashokkumar K. Goswami, Wholetime Director and Mr. Anupkumar K. Goswami, Chief Financial Officer and Mr. Krunal Thakkar, Company Secretary and Compliance Officer.

During the year, the changes in the Key Managerial Personnels of the Company is mentioned in the report in the "Details of Directors and KMPs appointment or resignation during the year."

15. MEETINGS OF THE BOARD:

The Board of Directors of your Company met 5 (Five) Times during the year to carry the various matters. The Meetings were convened on 30th June 2020, 31st August 2020, 27th October 2020, 10th November 2020 and 12th February, 2021.

Pursuant to exemption provided in view of Covid Pandemic, vide SEBI Circular No. SEBI/HO/CFD/ CMD1/CIR/P/2020/38 dated 19th March, 2020 the stipulated time gap of 120 days between two Board meetings and Audit Committee meetings held between the period from 1st December, 2019 till 30th June, 2020 was exempted.

The maximum interval between any two consecutive Board Meetings and Audit Committee meetings did not exceed 120 days except during the exemption period provided by SEBI due to Covid-19 pandemic.

ATTENDANCE OF DIRECTORS AT THE BOARD MEETING IS AS UNDER:

Name of Directors No. of Board Meetings attended
1 Mr. Kishore K. Goswami 5/5
2 Mr. Ashok K. Goswami 5/5
3 Mr. Anup K. Goswami 5/5
4 Mr. Kamal K.Gajjar 5/5
5 Mr. Hemang Y. Shah 5/5
6 Ms. Jaini M.Jhaveri 5/5

16. COMPOSITION OF AUDIT COMMITTEE:

The Audit Committee of the Company is constituted in accordance with Section 177 of the Companies Act, 2013 and Regulation 18 of SEBI (LODR) Regulations, 2015.

The Audit Committee acts as a link among the Management, the Statutory Auditors, and the Board of Directors to oversee the financial reporting process of the Company. The Committees purpose is to oversee the quality and integrity of accounting, auditing and financial reporting process, including review of the internal audit reports and action taken report.

Composition of Audit Committee and the attendance record of members for 2020-21 are below:

Name of Directorship Chairman/ Member Category

No. of Meetings during F.Y. 2020-21

Held Attended
1. Ms. Jaini M.Jhaveri Chairman Non-Executive Independent Director 4 4
2. Mr. Kamal K. Gajjar Member Non-Executive Independent Director 4 4
3. Mr. Kishore K. Goswami Member Managing Director 4 4

Pursuant to exemption provided in view of Covid Pandemic, vide SEBI Circular No. SEBI/HO/CFD/ CMD1/CIR/P/2020/38 dated 19th March, 2020 the stipulated time gap of 120 days between two Board meetings and Audit Committee meetings held between the period from 1st December, 2019 till 30th June, 2020 was exempted.

During the Financial Year 2020-21, 4 (Four) Meetings of Audit Committee were held on 30th June, 2020 , 31st August, 2020, 10th November, 2020 and 12th February, 2021 respectively.

The necessary quorum was present for all the meetings.

17. COMPOSITION OF NOMINATION & REMUNERATION COMMITTEE:

The Nomination & Remuneration Committee of the Company is constituted in accordance with Section 178 of the Companies Act, 2013 and Regulation 19 of SEBI(LODR) Regulations, 2015.

Composition of Nomination & Remuneration Committee and the attendance record of members for 2020-21 are below:

Name of Directorship Chairman/ Member Category No. of Meetings during F.Y. 2020-21
Held Attended
1. Mr. Kamal K. Gajjar Chairman Non-Executive Independent Director 2 2
2. Mr. Hemang Y. Shah Member Non- Executive Independent Director 2 2
3. Ms. Jaini M.Jhaveri Member Non- Executive Independent Director 2 2

During the Financial Year 2020-21, 2 (Two) Meetings of NRC were held on 30th June, 2020 and 27th October, 2020 respectively.

The necessary quorum was present for all the meetings

18. COMPOSITION OF STAKEHOLDERS RELATIONSHIP COMMITTEE:

The Stakeholders Relationship Committee of the Company is constituted in accordance with Section 178 of the Companies Act, 2013 and Regulation 20 of SEBI (LODR) Regulations, 2015.

Composition of Stakeholders Relationship Committee and the attendance record of members for 2020-21 are below:

Name of Directorship Chairman/ Member Category No. of Meetings during F.Y. 2020-21
Held Attended
1. Mr. Kamal K. Gajjar Chairman Non-Executive Independent Director 4 4
2. Mr. Anupkumar K. Goswami Member Whole-time Director 4 4
3. Ms. Jaini M.Jhaveri Member Non- Executive Independent Director 4 4

During the Financial Year 2020-21, 4 (Four) Meetings were held 30th June, 2020 , 31st August, 2020, 10th November, 2020 and 12th February, 2021 respectively.

The necessary quorum was present for all the meetings.

19. POLICY ON APPOINTMENT AND REMUNERATION OF DIRECTORS AND KMP AND REMUNERATION POLICY:

For the purpose of selection of any Director, the Nomination and Remuneration Committee identifies persons of integrity who possess relevant expertise, experience and leadership qualities required for the position. The Committee also ensures that the incumbent fulfils such criteria with regard to qualifications, positive attributes, independence, age and other criteria as laid down under the Act, Listing Regulations or other applicable laws. The Board has on the recommendation of the Nomination and Remuneration Committee framed a policy on remuneration of Directors, Key Managerial Personnel and other Employees.

20. BOARD EVALUATION:

The Board of Directors has carried out an annual evaluation of its own performance, Board Committees and individual directors pursuant to the provisions of the Act, SEBI Listing Regulations and the Guidance note on Board Evalution issued by the Securities and Exchange Board of India.

The performance of the board was evaluated by the board after seeking inputs from all the directors on the basis of criteria such as the board composition and structure, effectiveness of board process, information and functioning, etc.

The performance of the committees was evaluated by the board after seeking inputs from the committee members on the basis of criteria such as the composition of committees effectiveness of committee meeting, etc.

In a separate Meeting of Independent Directors, performance of non-independent directors, the chairman of the Company and the board as a whole as evaluated, taking into account the views of executive directors and non-executive Directors.

21. INTERNAL CONTROL SYSTEMS AND THEIR ADEQUACY:

The Company believes that internal control is a necessary pre-requisite of Governance and that freedom should beexercised within a framework of checks and balances.The Company has an adequate system of internal controls commensurate with the size and the limited nature of its business activities.

22. RISK MANAGEMENT POLICY:

The Company has formulated Risk Management Policy. The Board takes all necessary steps to identify and evaluate business risks and opportunities and take corrective steps.

23. WHISTLE BLOWER POLICY (VIGIL MECHANISM):

The company has a vigil mechanism for Directors and Employees to report their concerns about unethical behavior,actual or suspected fraud or violation of the companys Code of Conduct. The mechanism provides for adequate safeguards against victimization of Directors and employees who avail of the mechanism. In exceptional cases, Directors and employees have direct access to the Chairman of the Audit Committee.

24. DISCLOSURES UNDER SECTION 22 OF SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION & REDRESSAL) ACT, 2013:

The disclosures under Sexual Harassment of Women at Workplace (Prevention, Prohibition &Redressal) Act, 2013 is not applicable to the Company.

The Company is committed to provide a safe and conducive work environment to its employees. Though the Company is not required to adopt the policy, however it ensures the safety of its women employees at workplace. During the year under review, no case of sexual harassment was reported.

25. CORPORATE GOVERNANCE:

In terms of Regulation 15 of SEBI (Listing Obligations and Disclosure Requirements) Regulation, 2015, compliance relating to Corporate Governance, is not applicable for the Listed Company having paid up equity share capital not exceeding Rs. 10 crores and net worth not exceeding Rs. 25 crores on the last day of the previous financial year.

As your companys paid up equity share capital is not exceeding Rs. 10 crores and net worth not exceeding Rs. 25 crores, Regulation 17 to 27 and Clauses (b) to (i) of sub-regulation (2) of regulation 46 are not applicable and hence do not form a part of this Annual Report. But the company is filling Non-Applicabilty Certificate of Corporate Governance under Regulation 27 of (Listing Obligations and Disclosure Requirements) Regulations, 2015 with the exchange.

26. MANAGEMENT DISCUSSION AND ANALYSIS REPORT:

Management Discussion and Analysis forms a part of this annual report and is annexed to this report.

27. DIRECTORS RESPONSIBILITY STATEMENT:

Pursuant to the requirement of Section 134 of the Companies Act, 2013, it is hereby confirmed:

(i) that in the preparation of the annual accounts, the applicable accounting standards (IND-AS) had been followed along with proper explanation relating to material departures;

(ii) that the Directors had selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent, so as to give a true and fair view of the state of affairs of the Company at 31st March, 2021 being end of the financial year 2020-21 and of the loss of the Company for the year;

(iii) that the Directors had taken proper and sufficient care for maintenance of adequate accounting records in accordance with the provisions of the Companies Act, 2013 for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities;

(iv) that the Directors had prepared the annual accounts on a going concern basis.

(v) the Directors, had laid down internal financial controls to be followed by the Company and that such internal financial controls are adequate and were operating effectively.

(vi) the Directors had devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.

28. STATUTORY AUDITORS:

Pursuant to the provisions of Section 139(2), and Companies Act, 2013 read with the Companies (Audit and Auditors) Rules, 2014, as amended, M/s. Purnesh R. Mehta & Co. (Firm Registration No. 142830W) Chartered Accountant, Ahmedabad, was appointed as a Statutory Auditor of the Company in the Annual General Meeting held on 23rd September, 2017 for a term of five (5) consecutive years to hold office from the conclusion of the Annual General Meeting held for the financial year 2016-17 till the conclusion of the 30th Annual General Meeting of the Company to be held for the financial year 2022.The Company has received a certificate from the said Auditors that they are eligible to hold office as the Auditors of the Company and are not disqualified for being so appointed for the financial year 31.03.2021.

29. STATUTORY AUDITORS OBSERVATIONS:

Though there are no qualification from the Statutory Auditor. Further their other observation in the auditors report read with Notes to Accounts is self-explanatory in nature and need no further clarification.

30. SECRETARIAL AUDITOR:

A Secretarial Audit was conducted during the year by the Secretarial Auditor M/s. Kashyap R. Mehta & Associates, Practicing Company Secretaries. The Secretarial Auditors Report is attached as "Annexure-A".

SECRETARIAL AUDITORS OBSERVATIONS & COMMENTS FROM BOARD:

(a) The Company has not published Board Meeting notice advertisement in newspaper as per Regulation 47(1)(a)of SEBI (LODR) Regulations 2015 for Audited Financial results for the financial year 2019-20 and Unaudited Financial results for the quarter ended 30th June, 2020 :- The Company has submitted the same with the Stock exchange and also uploaded the same on its website. However the Company, then published the Board Meeting notice advertisement in newspaper for the remaining quarters of financial year 2020-21.

(b) The Company has not complied with Regulation 31(2) of SEBI (LODR) Regulation 2015 according to which 100% shareholding of promoter shall be in Dematform:-The Company is in the process of dematerializing the same and will be done in due course of time.

31. SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS OR TRIBUNALS:

There is no significant changes and material orders passed by the regulators or courts or tribunals.

32. MATERIAL CHANGES AND COMMITMENTS AFFECTING THE FINANCIAL POSITION OF THE COMPANY

There were no material changes and commitments affecting the financial position of the Company which have occurred between/end of the financial year and the date of this report.

33. CORPORATE SOCIAL RESPONSIBILITY INITIATIVES:

During this period under the provisions under section 135 in respect of CSR is not applicable to the Company. Hence, your Directors have not constituted the Corporate Social Responsibility (CSR) Committee.

34. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION:

A. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION

The particulars as required under the provisions of Section 134(3)(m) of the Companies Act, 2013 in respect of conservation of energy, technology absorption have not been furnished considering the nature of activities undertaken by the company during the year under review.

The information on conservation of energy, technology absorption and foreign exchange earning and outgo are required to be given pursuant to Section 134(3) (m) of the Companies Act, read with Rule 8 of the companies (Accounts) Rules, 2014 is – NIL during financial year.

B. FOREIGN EXCHANGE EARNINGS AND OUTGO

There were no foreign exchange earnings and outgo during the year under review.

35. PARTICULARS OF EMPLOYEES AND RELATED DISCLOSURES:

The information required pursuant to Section 197(12) of the Companies Act, 2013 read with Rule 5 (1) of The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 regarding remuneration of Directors, Key Managerial Personnel and other related disclosures is given as "Annexure-B" to this report.

36. CONTRACTS AND ARRANGEMENTS WITH RELATED PARTIES:

There were no contracts or arrangements entered into by the company in accordance with provisions of section 188 of the Companies Act, 2013 during the year under review.

There were no material significant transactions with Related Parties during the financial year 2020-21 which were in conflict with the interest of the Company. Suitable disclosures as required under AS-18 have been made in the Notes to the financial statements.

The policy on Related Party Transactions was approved by the Board of Directors.

None of the Directors have any pecuniary relationships or transactions vis--vis the Company.

37. WEB ADDRESS OF ANNUAL RETURN:

Pursuant to Section 92(3) read with Section 134(3)(a) of the Act, the draft Annual Return as on 31st March, 2021 is available on the Companys website www.sicl.in

38. OTHER DISLOSURES:

(i) Your Company has not issued any shares with differential voting.

(ii) There was no revision in the financial statements.

(iii) Your Company has not issued any sweat equity shares.

39. DEMATERIALISATION OF EQUITY SHARES:

Shareholders have an option to dematerialise their shares with CDSL. The ISIN No. allotted is INE936N01010.

40. GENERAL:

A. ENVIRONMENT AND SAFETY:

The Company is conscious of the importance of environmentally clean and safe operations. The Companys policy requires conduct of operations in such a manner, so as to ensure safety of all concerned, compliances of environmental regulations and preservation of natural resources. There are no operations being carried out in the Company during the year under review.

B. INSURANCE:

The movable and immovable properties of the Company including Plant and Machinery and stocks wherever necessary and to the extent required have been adequately insured against the risks of fire, riot, strike, malicious damage etc. as per the consistent policy of the Company.

C. INSTANCES OF FRAUD, IF ANY REPORTED BY THE AUDITORS:

There have been no instances of fraud reported by the Auditors under Section 143(12) of the Companies Act, 2013.

D. SECRETARIAL STANDARDS:

The Company complies with the Secretarial Standards, issued by the Institute of Company Secretaries of India, which are mandatorily applicable to the Company.

41. DISCLOSURE OF ACCOUNTING TREATMENT:

In the preparation of the financial statements, the Company has followed the Accounting Standards referred to in Section 133 of the Companies Act, 2013. The significant accounting policies which are consistently applied are set out in the Notes to the Financial Statements.

42. DISCLOSURE OF MAINTENANCE OF COST RECORDS:

Maintenance of cost records as specified by the Central Government under sub-section (1) of section 148 of the Companies Act, 2013, is not applicable to the Company.

43. INSIDER TRADING POLICY:

As required under the Insider Trading Policy Regulations of SEBI, your Directors have framed and approved Insider Trading Policy for the Company i.e. ‘Code of Practices and Procedures for Fair Disclosure of Unpublished Price Sensitive Information and ‘Code of Conduct for Regulating Monitoring and Reporting of Trading by Designated Persons/Insiders. The Policy is available on the companys website.

44. CODE OF CONDUCT:

The Board of Directors has laid down a Code of Conduct applicable to the Board of Directors and Senior Management. All the Board Members and Senior Management personnel have affirmed compliance with the code of conduct.

45. APPRECIATIONS:

Your Company and its Directors wish to extend their sincerest thanks to the members of the Company, Bankers, State Government, Local Bodies, Customers, Suppliers, Executives, Staff and workers at all levels for their continuous co-operation and assistance.

By Order of the Board of Directors
For Suvidha Infraestate Corporation Limited
Kishore K.Goswami Ashokkumar K. Goswami
Place: Ahmedabad Managing Director Whole-time Director
Date:26.07.2021 DIN: 00289644 DIN: 00289515