Atishay Ltd Directors Report.
THE MEMBERS ATISHAY LIMITED
The Board of Directors of your Company take pleasure in presenting the 19th (Nineteenth) Board Report on the business and operations of the Company together with the Audited Financial Statements for the financial year ended 31st March, 2019.
1. FINANCIAL HIGHLIGHTS
( In Lakhs)
|Profit before tax and exceptional items||579.50||407.42|
|Profit before tax||579.50||407.42|
|Profit after Tax (PAT)||419.82||302.92|
|Other Comprehensive Income||3.73||(0.32)|
|Total Comprehensive Income for the year||423.55||302.60|
2. REVIEW OF THE OPERATIONS OF THE COMPANY
During the financial year ended 31st March 2019, your Company has recorded total Revenue of 2721.42 Lakhs as against 2389.79 Lakhs during the previous financial year 2017-18. The total comprehensive income for the year under consideration remained at
423.55 Lakhs as against 302.60 Lakhs during the previous financial year 2017-18.
In continuation of earlier trend of declaring dividend and keeping in mind the overall performance and the outlook of your Company, the Directors are pleased to recommend for approval of the members, at the ensuing Annual General Meeting, a final dividend of
0.60/- per Equity share for the financial year 2018-19.
A Final Dividend, subject to the approval of Members at the Annual General Meeting on August 28, 2019, will be paid to the Members whose names appear in the Register of Members, as on the date of book closure, i.e.21st August ,2019.
4. TRANSFER TO RESERVE
Your Directors proposed to transfer 251.72 Lakhs to the General Reserves out of the profits available with the Company for appropriations.
5. UNCLAIMED DIVIDEND / SHARES
Pursuant to Section 124 (5) & (6) of the Companies Act, 2013, the Company is not having any unclaimed or unpaid dividends as well as resulting shares thereon for a period exceeding 7 years, liable to be transferred to the Investors Education and Protection Fund.
6. NUMBER OF BOARD MEETINGS HELD
Total 4 meetings of the Board were held during the financial year and the maximum gap between two Board Meetings does not exceed 120 days as prescribed in the Companies Act,2013. The meeting details are provided in the Corporate Governance report which forms a part of this annual report.
7. BOARD DIVERSITY
The Company recognizes and embraces the importance of a diverse board in its success. We believe that a truly diverse board will leverage differences in thought, perspective, knowledge ,skill, regional and industry experience cultural and geographical backgrounds, age ethnicity, race and gender will help us retain our competitive advantage. The board diversity policy adopted by the board sets out its approach to diversity.
8. CHANGE IN NATURE OF THE BUSINESS
There was no change in the nature of business of the Company during the year under review.
9. PUBLIC DEPOSITS
The Company has not accepted any deposits and, as such, no amount of principal or interest was outstanding, as on the balance sheet closure date.
10. SHARE CAPITAL
During the year there was no Change in share capital of the Company.
11. AWARDS AND RECOGNITION
The Company has received Small Enterprise of the Year-Services award at the SIDBI-ET India MSE Awards 2018.
12. PARTICULARS OF LOANS, INVESTMENTS, GUARANTEES AND SECURITIES UNDER SECTION 186
The Company has not granted any loan, guarantee, or made any investments during the year ended 31st March 2019 under Section186 of the Companies Act, 2013 and Rule made there under. Pursuant to Section 186 (4) read with Rule 11 of the Companies (Meetings of Board and its Powers) Rules, 2014 and Schedule V of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("Listing Regulations"), disclosure on particulars relating to Loans, advances and investments are provided as part of the financial statements.
13. INTERNAL FINANCIAL CONTROLS WITH REFERENCE TO THE FINANCIAL STATEMENTS
The Company has in place proper and adequate internal control systems that commensurate with the nature of its business, size and complexity of its operations. Internal control systems comprising of policies and procedures are designed to ensure reliability of financial reporting, compliance with policies, procedure, applicable laws and regulations and that all assets and resources are acquired economically, used efficiently and adequately protected.
The Internal Auditor monitors and evaluates the efficacy and adequacy of internal control system in the Company, its compliance with operating systems, accounting procedures and policies at all locations of the Company and reports the same on quarterly basis to Audit Committee.
14. HUMAN RESOURCE MANAGEMENT
Human resources management at Atishay Limited goes beyond the set boundaries of compensation, performance reviews and development. Your Company considers people as its biggest assets and Believing in People is at the heart of its human resource strategy. Your Company has put concerted efforts in talent management and succession planning practices, strong performance management and learning and training initiatives to ensure that your Company consistently develops inspiring, strong and credible leadership. During the year, the focus of your Company was to ensure that young talent is nurtured and mentored consistently, that rewards and recognition are commensurate with performance and that employees have the opportunity to develop and grow. Your Company has established an organization structure that is agile and focused on delivering business results. With regular communication and sustained efforts, it is ensuring that employees are aligned on common objectives and have the right information on business evolution. Your Company strongly believes in fostering a culture of trust and mutual respect in all its employees and seeks to ensure that companys values and principles are understood by all and are the reference point in all people matters.
15. NOMINATION & REMUNERATION POLICY OF THE COMPANY
The Companys policy relating to remuneration of Directors, Key Managerial Personnel and other Employees is given in Annexure A. The policy is also displayed on Website of the Company at www.atishay.com.
16. PARTICULARS OF CONTRACTS OR ARRANGEMENTS WITH RELATED PARTIES REFERRED TO SECTION 188(1)
All transactions entered with Related Parties for the year under review were entered on arms length basis and in the ordinary course of business and that the provisions of Section 188(1) of the Companies Act, 2013 and the Rules made thereunder were not attracted. The particulars of contracts or arrangements with related parties referred to in Section 188(1) is prepared in Form AOC-2 pursuant to Section 134(3)(h) of the Act and Rule 8(2) of the Companies (Accounts) Rules, 2014 and the same is annexed to the Boards Report as Annexure-B.
All Related Party Transactions are placed before the Audit Committee and the Board for approval. The Company has a process in place to periodically review and monitor Related Party Transactions. Omnibus approval was obtained on a yearly basis for transactions which are of repetitive nature. All the related party transactions were in the ordinary course of business and at arms length.
17. MANAGEMENT DISCUSSION AND ANALYSIS REPORT
In terms of the provisions of Regulation 34(2)(e) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 the Management Discussion and Analysis Report on the financial condition and result of operations of the Company for the year under review is presented in a separate section forming part of the Annual Report.
18. AUDIT REPORT AND AUDITORS STATUTORY AUDITORS
The Members of the Company had appointed M/s B. M Parekh & Co, Chartered Accountants, Mumbai (Registration no. 107448W), as the Statutory Auditors of the Company for a period of five years i.e. from the conclusion of the 17th Annual General Meeting held on 19th July,2017 till the conclusion of 22nd Annual General Meeting of the Company.
1. The Auditors Report for the financial year 2018-19 does not contain any qualification, reservation or adverse remarks. The Auditors report is enclosed with the financial statements in the annual report.
Pursuant to the provisions of section 204 of the Companies Act, 2013 and the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the Company had appointed M/s Nilesh A Pradhan & Co., LLP Company Secretaries, Mumbai to undertake the Secretarial Auditor of the Company for the Year-2018-19.
2. Secretarial Audit Report for the Financial Year 2018-19 as issued by M/s Nilesh A Pradhan & Co., LLP Company Secretaries, Mumbai in Form MR-3 is annexed to the Boards Report as Annexure C which is self-explanatory and do not call for any further explanation of the Board.
19. BOARD OF DIRECTORS AND ITS MEETINGS
The Company has a professional Board with right mix of knowledge, skills and expertise with an optimum combination of Executive, Non-Executive and Independent Directors including Woman Directors. The Board provides strategic guidance and direction to the Company in achieving its business objectives and protecting the interest of the stakeholders. One meeting of the Board of Directors is held in each quarter. Additional meetings of the Board are convened as may be necessary for proper management of the business operations of the Company. Separate meeting of Independent Directors is also held at least once in a year to review the performance of Non-Independent Directors, the Board as a whole and the Chairman. The details pertaining to the composition, terms of reference of the Board of Directors of the Company and the meetings thereof held during the financial year are given in the Report on Corporate Governance section forming part of this Annual Report.
Information available for the members of the Board:-
The Board has complete access to any information within the Company. The Company has provided inter alia following information and discussed the matters:
Financial results of the Company,
Minutes of meetings of the Board and Committee Meetings
Quarterly and Yearly Compliance reports
Disclosures received from Directors;
Related party transactions;
Regular business updates;
Report on action taken on last Board Meeting decisions;
Various Policies of the Board;
Code of Conduct for the members of the Board;
20. BOARD EVALUATION
The provision of Sec. 149(8) of Companies Act, 2013 states that formal annual evaluation needs to be made by the Board of its own performance and that of its committees and Individual Directors. Further Schedule IV of the Companies Act, 2013 states that the performance evaluation of independent directors shall be done by the entire Board of Directors, excluding the director being evaluated. The Nomination and Remuneration Committee of the Company has laid down the criteria for performance evaluation of the Board, its Committees and Individual Directors including Independent Directors. The evaluation of all the directors and the Board as a whole was conducted based on the criteria and framework adopted by the Board. Recommendations and suggested areas of improvement for the Board, its various committees and the individual Directors were considered by the Board. The Board approved the evaluation results as collated by the nomination and remuneration committee.
Your Company has Seven (7) Directors of which Two (2) are Executive, One (1) is Non-Executive & Non Independent and Four (4) are Non-Executive & Independent Directors as on 31st March, 2019.
b) Independent Directors
In terms of the definition of Independent Directors as prescribed under Regulation 16 (1)(b) of the Listing Regulations and Section 149 (6) of the Companies Act, 2013, the Company has received necessary declaration from each Independent Director under Section 149 (7) of the Companies Act, 2013, to the effect that he meets the criteria of independence laid down in Section 149(6) of the Companies Act, 2013 and the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("SEBI Listing Regulations"). The following Non-Executive Directors are Independent Directors of the Company:
1. Mr. Ajay Mujumdar
2. Mr. Arvind Vishnu Lowlekar
3. Mr. Kavindra Singh
4. Mrs. Poonam Agrawal
c) Managing Director and Whole-time Director
During the year, Mr. Akhilesh Jain continued to remain as the Chairman & Managing Director of the Company.
During the year, Mr. Archit Jain continued to remain as the Whole-time Director of the Company. d) Appointment/Resignation of Director and Key Managerial Personnel
During the year, Mr. Rahul Singh was appointed as Chief Executive Officer- Retail Division in the Company on 12th October,2018.
e) Retire by Rotation
Mrs. Rekha Jain, Director of the Company will retire by rotation at the 19th Annual General Meeting in pursuance of the provisions of Section 152 of the Companies Act, 2013 and being eligible has offered herself for the re-appointment at the 19th Annual General Meeting.
Further details as required under the provisions of Regulation 36 (3) of Listing Regulation about the Director seeking reappointment in the ensuing Annual General Meeting are annexed to the Notice of 19th Annual General Meeting which is being sent to the Members along with the Annual Report.
21. COMMITTEES OF THE BOARD
The Board of Directors has constituted various mandatory and non-mandatory Committees to deal with specific areas and activities. The Committees are formed with approval of the Board and function under their respective Charters. These Committees play an important role in the overall management of day-to-day affairs and governance of the Company. The Board Committees meet at regular intervals and take necessary steps to perform its duties entrusted by the Board. The Minutes of the Committee Meetings are placed before the Board for noting. The Board currently has the following Committees:
Mandatory Committees: -
(a) Audit Committee
The Audit Committee was constituted by the Board in accordance with Section 177 of the Companies Act, 2013 and Regulation 18 of the SEBI (LODR) Regulations, 2015. The composition, quorum, terms of reference, functions, powers, roles and scope are in accordance with Section 177 of the Companies Act, 2013 and the provisions of Regulation 18 of the Listing Regulations. All the members of the committee are financially literate and Mr. Arvind V Lowlekar, Chairman of the Committee is an Independent Director and possesses financial expertise. The details regarding composition, terms of references, powers, functions, scope, meetings and attendance of members are included in Corporate Governance Report which forms part of the Annual Report.
(b) Stakeholders Relationship Committee
Stakeholders Relationship Committee has been constituted by the Board in accordance with Section 178 of the Companies Act, 2013.The details regarding composition, terms of references, powers, functions, scope, meetings, attendance of members and the status of complaints received during the year are included in Corporate Governance Report which forms part of the Annual Report.
(c) Nomination and Remuneration Committee
The Nomination and Remuneration Committee has been constituted by the Board in accordance with section 178 of Companies Act, 2013 and Regulation 19 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. All the members of the committee are Independent Directors. The details regarding composition, terms of references, powers, functions, scope, meetings and attendance of members are included in Corporate Governance Report which forms part of the Annual Report.
22. VIGIL MECHANISM (WHISTLE BLOWER POLICY)
In terms of the section 177(9) of Companies Act, 2013 and rules framed there under, the Company has established a Whistle Blower Policy and Vigil Mechanism for Directors and employees it provides a channel to the employees to report to the appropriate authorities concerns about unethical behavior, actual or suspected, fraud or violation of the Companys code of conduct policy and provides safeguards against victimization of employees who avail the mechanism and also provide for direct access to the Chairman of the Audit Committee in exceptional cases. Protected disclosures can be made by whistle blower through an e-mail, or dedicated telephone line or a letter to the concerned authorities.
The copy of the same is available on the website of the Company at the link: http://atishay.com/investors/Policies/Whistle Blower Policy .pdf.
23. PREVENTION OF INSIDER TRADING
The Board has Insider Trading Policy for regulating, monitoring and reporting of Trading of Shares by Insiders. The Code lays down guidelines, procedures to be followed and disclosures to be made while dealing with shares of the Company. The copy of the same is available on the website of the Company at the link: http://atishay.com/investors/Policies/Whistle Blower Policy .pdf.
24. SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION AND REDRESSAL) ACT, 2013(SHWWA)
Your Company is committed to provide a work environment that ensures everyone is treated with dignity and respect. The Company is also committed to promote equality at work and an environment that is conducive to the professional growth for all employees and encourages equal opportunity. Your Company does not tolerate any form of sexual harassment and is committed to take all necessary steps to ensure that its employees are not subjected to any form of harassment including sexual harassment. The Company has zero tolerance for sexual harassment at workplace and has adopted a policy on prevention, prohibition and redressal of sexual harassment at workplace in line with the provisions of Sexual Harassment of Women at Workplace(Prevention, Prohibition and Redressal) Act, 2013 and the rules framed thereunder. All employees (permanent, contractual, temporary, trainees) are covered under this policy. During the Financial Year ended March 31, 2019, the Company has not received any Complaints pertaining to Sexual Harassment.
25. RISK MANAGEMENT
For your Company, Risk Management is an integral and important component of Corporate Governance. Your Company believes that a robust Risk Management ensure adequate controls and monitoring mechanisms for a smooth and efficient running of the business. A risk-aware organization is better equipped to maximize the shareholder value. Your Company has a well-defined risk management framework in place. The risk management framework works at various levels across the Company. These levels form the strategic defense cover of the Companys risk management. The Company has a robust organizational structure for managing and reporting on risks. The Company follows well established and detailed risk assessment and minimization procedures, which are periodically reviewed by the Board. The Companys Business Risk Management Framework helps in identifying risks and opportunities that may have a bearing on the organizations objectives, assessing the terms of likelihood and Magnitude of impact and determining response strategy
26. EXTRACT OF ANNUAL RETURN
The details forming part of the extract of the Annual Return in form MGT 9 is available on the website on the following weblink http://atishay.com/investors/Annual Return/MGT-9. The same is attached as Annexure D of the Boards Report.
27. CORPORATE GOVERNANCE
Our corporate governance practices are a reflection of our value system encompassing our culture, policies and relationships with our stakeholders. At Atishay our board exercises its fiduciary responsibilities in the widest sense of the term. Our disclosures seek to attain the best practices in Corporate Governance. We also endeavor to enhance long term shareholder value and respect minority rights in all our business decisions. The Report on Corporate Governance as per the requirement of SEBI (LODR) Regulations, 2015 forms part of this Annual Report. The requisite certificate from M/s. Nilesh A. Pradhan & Co., LLP, Company Secretaries, confirming the compliance with the conditions of Corporate Governance has been included in the said Report.
A Certificate from the CEO and CFO of the Company in terms of SEBI (LODR) Regulations, 2015, inter alia, confirming the correctness of the Financial Statements and Cash Flow Statements, adequacy of the internal control for financial reporting, and reporting of matters to the Audit Committee, is also forming part of this Annual Report.
28. SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS OR TRIBUNALS IMPACTING THE GOING CONCERN STATUS OF THE COMPANY
There are no significant and material orders passed by the Regulators or Courts or Tribunals which would impact the going concern status and the Companys future operations.
29. SUBSIDIARY COMPANIES
The Company does not have any subsidiary Company and hence the provisions of the same are not applicable to the Company.
30. MATERIAL CHANGES AND COMMITMENT, IF ANY, AFFECTING THE FINANCIAL POSITION OF THE COMPANY WHICH HAVE OCCURRED BETWEEN THE END OF THE FINANCIAL YEAR OF THE COMPANY TO WHICH THE FINANCIAL STATEMENT RELATED AND THE DATE OF REPORT
There are no Material changes and commitments in the business operations of the Company from the financial year ended March 31, 2019 to the date of signing of the Boards Report.
31. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION, FOREIGN EXCHANGE EARNING AND OUTGO
The Conservation of Energy, Technology Absorption, Foreign Exchange Earning and Outgo pursuant to provisions of Section 134(3) (m) of the Companies Act, 2013 read with Rule 8 of Companies (Account) Rules, 2014:
A. Conservation of Energy:
While continuing to believe in philosophy of Energy saved is Energy produced, adequate measures commensurate with the business operations have been taken to reduce and conserve the energy consumption by utilizing energy efficient equipment whenever required.
B. Technology Absorption:
|Research and Development (R&D)||: Nil|
|Technology absorption, adoption, and innovation||: Nil|
C. Foreign Exchange Earning and Outgo:
|Foreign Exchange Earnings||: Nil|
|Foreign Exchange Outgo||: Nil|
32. DIRECTORS RESPONSIBILITY STATEMENT
In accordance with the provisions of Section 134(3)(c) and 134(5) of the Companies Act, 2013 the Board of Directors confirms that:
a) in the preparation of the Annual Accounts, the applicable accounting standards have been followed along with proper explanation relating to material departures; b) the directors have selected such accounting policies and applied them consistently and made judgements and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the Company as at March 31, 2019 and of the profit of the Company for that year;
c) the Directors have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities;
d) the Directors have prepared the annual accounts on a going concern basis;
e) the Directors have laid down internal financial controls to be followed by the Company and that such financial controls are adequate and were operating effectively;
f) the Directors have devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.
g) the Company has complied with the Secretarial Standards issued by the Institute of Company Secretaries of India on Meetings of the Board of Directors and General Meetings.
33. DISCLOSURE WITH RESPECT TO MAINTENANCE OF COST RECORDS
The Company doesnt fall within the scope of Section 148(1) of the Companies Act, 2013 and hence does not require to maintain cost records as specified by the Central Government.
34. CORPORATE SOCIAL RESPONSIBILITY COMMITTEE
As per the requirements of Section 135 of the Companies Act, 2013, the Company has, constituted a Corporate Social Responsibility Committee (the "CSR Committee"). The Company has adopted a CSR Policy which is available on the website of the Company.
The current composition on the Committee is as follows:
|Sr. No||Name of Committee Members||Designation|
|1.||Mr. Archit Jain||Executive Director & Chairman|
|2.||Mrs. Rekha Jain||Non-Executive Director|
|3.||Mr. Ajay Mujumdar||Independent & Non -Executive Director|
|4.||Mr. Arvind V Lowlekar||Independent &Non-Executive Director|
|5.||Miss Iti Tiwari||Secretary to the Committee|
The policy is expected to serve the following purpose:-
1. To make significant addition for the upliftment of society so that the social community can be amplified.
2. To promote education & empower women.
3. To uphold the values of good citizenship, through our own behaviour, and by influencing other organizations to behave in a similar way & make a splendid remark in front of the society.
4. To promote good CSR and citizenship practices among our members, officers, associates and partner organizations; providing training and education where appropriate.
5. To oppose unethical business practices and exert pressure to ensure accountability of businesses, for their behaviors.
6. Build active and long-term partnerships with the communities in which we operate to significantly improve social condition of the needy people.
35. AFFIRMATION ON COMPLIANCE OF SECRETARIAL STANDARDS
The Company hereby affirms that during the year under review the Company has complied with all the applicable mandatory secretarial standards (including any modifications or amendments thereto) issued by the Institute of Company Secretaries of India.
36. REPORTING OF FRAUDS
During the year under review, neither the Statutory Auditors nor the Secretarial Auditor has reported to the Audit Committee under Section 143(12) of the Companies Act,2013 ,any instances of fraud committed against the Company by its officers or employees ,the details of which would need to be mentioned in boards report.
37. ENHANCING SHAREHOLDERS VALUE
Your Company believes that its Members are among its most important stakeholders. Accordingly, your Companys operations are committed to the pursuit of achieving high levels of operating performance and cost competitiveness, consolidating, and building for growth, enhancing the productive asset and resource base, and nurturing overall corporate reputation
38. PARTICULARS OF EMPLOYEES
The ratio of remuneration of each director to the median employees remuneration and other details in terms of section 197 of the Companies Act, 2013 read with rule 5(1) of the companies (appointment and remuneration of managerial personnel) rules, 2014 is annexed as AnnexureE which forms part of this report.
Statements in this Boards Report and Management Discussion and Analysis describing the Companys objectives, projections, estimates, expectations or predictions may be "forward-looking statements" within the meaning of applicable securities laws and regulations. Actual results could differ materially from those expressed or implied. Important factors that could make difference to the Companys operations include raw material availability and its prices, cyclical demand and pricing in the Companys principle markets, changes in Government regulations, Tax regimes, Economic developments in the Country and other ancillary factors.
Your Companys organizational culture upholds professionalism, integrity and continuous improvement across all functions, as well as efficient utilization of the Companys resources for sustainable and profitable growth. Your Directors acknowledge with gratitude and wishes to place on record its appreciation for the dedication and commitment of your Companys employees at all levels which has continued to be our major strength. Your Directors also thank the shareholders, investors, customers, visitors to our websites, business partners, bankers and other stakeholders for their confidence in the Company and its management and look forward for their continuous support.
|FOR AND ON BEHALF OF THE BOARD OF ATISHAY LIMITED|
|DATE : 20.06.2019||CHAIRMAN & MANAGING DIRECTOR|
|PLACE : BHOPAL||DIN: 00039927|