Bannari Amman Sugars Ltd Directors Report.

Dear members

The Board of Directors are pleased to present the 37th Annual Report of the company and audited financial statements for the year ended 31st March 2021.

(Rs. in Lakhs)

Financial Results Financial Year
2020-21 2019-20
Profit for the year before depreciation 18025.72 19098.42
Less : Depreciation 6572.13 6494.04
Profit Before Tax 11453.59 12604.38
Less: Provisions: Current Tax 2088.32 2170.60
Deferred Tax 151.27 870.20
Profit After Tax 9214.00 9563.58
Add : Surplus brought forward from previous year 3039.03 2487.18
Amount available for appropriation 12253.03 12050.76
Appropriations
Dividend paid on equity shares for the respective previous financial year 1253.97 1253.97
Tax on Dividend paid 257.76
Transfer to General Reserve 7500.00 7500.00
Surplus carried over to Balance Sheet 3499.06 3039.03
TOTAL 12253.03 12050.76

Dividend

Your Directors recommend a dividend @ Rs.10/-(Rupees Ten only) per share for the financial year ended March, 2021 taxable in the hands of the shareholders. Payment is subject to the approval of the shareholders at the ensuing Annual General Meeting.

Review of Operations

Sugar

During the year under review, the aggregate cane crush was 38.31 lakh tonnes with a recovery of 9.34% compared to 39.84 lakhs tonnes with a recovery of 9.38% in the previous year.

Power

The Co-generation plants generated 470.57 million units of power and exported 318.48 million units of power to grids compared to the generation of 477.33 million units and export of 323.28 million units in the previous year.

Distillery

During the year, the distilleries produced 11.91 million B.Ltrs compared to the production of 16.67 million B.Ltrs in the previous year.

Granite

In the Granite Processing Unit 73548 square metres of Granite Slabs and 56959 square metres of Tiles were produced compared to production of 88483 square metres of Granite Slabs and 28560 square metres of Tiles in the previous year.

Wind Mill

Wind Mills generated 11.77 million units of power and exported 10.65 million units to grid compared to the generation of 12.87 million units and export of 11.29 million units in the previous year.

Covid-19 pandemic

Due to Covid-19 pandemic and lockdowns announced by the Central/State Governments, the operations of the manufacturing facilities had been suspended initially for few days and resumed operations from 16th April, 2020.

Thereafter the manufacturing activities are being carried out in normal course with the adoption of enhanced safety, security and other required measures. There has been no material impact on the business of the company though the sale and movement of our finished products was affected for a short period of time due to lockdowns.

The company has taken various initiatives towards financial, medical and community support in the fight against Covid-19 pandemic. This includes support towards relief funds to State Government, providing sanitizers, supply of essential food items to the needy people around the factory areas.

Prospects for the Current year 2021 - 2022

In the current financial year, it is estimated to crush 40 lakh tonnes of sugarcane in aggregate. Performance of co-generation plant will be based on bagasse availability in the sugar mills. It is estimated to produce 33 million B.Litres of alcohol in the Distillery Units. The performance of Granite Division largely depends on the mining policy of the Central/ State Governments.

The increase in installed capacity from 60 Kilo Litre Per Day (KLPD) to 150 Kilo Litre Per Day (KLPD) at the distillery in the Suger Unit at Alaganchi Village, Nanjangud Taluk, Mysore District in Karnataka is under implementation.

Directors and Key Managerial Personnel

In accordance with the provisions of Companies Act, 2013 read with the Articles of Association of the Company

Sri S V Balasubramaniam, Director is liable to retire by rotation and he is eligible for re-appointment.

The Company has devised a policy on Directors appointment, remuneration and for performance evaluation of independent directors, Board, Committees and other individual directors which include performance evaluation of non-executive and executive directors.

The details of programmes for familiarization of independent directors with the company, their roles, rights, responsibilities in the company, nature of the industry in which the companys operations, business models and related matters are placed on the website of the company at the link http://www.bannari.com/ InvestorInformation.html.

All the Independent Directors have given declarations that they meet the criteria of independence as provided in Section 149 (6) of the Companies Act, 2013 and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

There is no change in the Key Managerial Personnel during the year.

Particulars of Loans, Guarantees or Investments

During the year, the company has not made any loan or guarantee or investment or provided any security under Section 186 of the Companies Act, 2013

Conservation of Energy Technology Absorption Foreign Exchange Earnings and Outgo

The particulars relating to conservation of energy, Technology absorption, Foreign Exchange earnings and outgo as required to be disclosed under the Companies Act, 2013 are provided in Annexure I to this Report.

Particulars of Employees

The information as required under Section 197 of the Companies Act 2013 read with Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 is furnished in Annexure II forming part of this Report.

In terms of proviso to Section 136 (1) of the Companies Act, 2013 the Report and Accounts are being sent to the members excluding the information on employees as required under Rule 5(2) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 and the said information is available for inspection by the members at the Registered Office of the Company during business hours on all days except Sundays and public holidays upto the date of Annual General Meeting. If any member is interested in obtaining a copy thereof, such member may write to the Company Secretary in this regard.

The Company has complied with applicable provisions of Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act 2013. During the year no complaint / case was filed pursuant to the said Act.

Meetings of the Board

Five Meetings of the Board of Directors were held during the year. The details are furnished in the Report on Corporate Governance attached herewith.

Committees and Policies

The company has constituted Board Committees and framed policies as required under the provisions of the Companies Act 2013 and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The details are furnished in the Corporate Governance Report attached herewith.

Corporate Governance and Management

Discussion and Analysis Report

A separate section on Corporate Governance, Management Discussion and Analysis Report, a certificate from the Auditors of the company regarding compliance of conditions of Corporate Governance and a certificate on non-disqualification of Directors as required under the provisions of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 are annexed as Annexure - III.

Corporate Social Responsibility Committee

Pursuant to Section 135 of the Companies Act 2013 read with the Companies (Corporate Social Responsibility Policy) Rules 2014 the company has formulated a policy on Corporate Social Responsibility. The Annual Report on CSR activities for the financial year ended 31st March, 2021 is attached as Annexure IV to this report.

Risk Management / Risk Management policy

As per Regulation 21 of the SEBI (LODR) Regulations 2015, constitution of Risk Management Committee is not mandatory for the company. However, the company has constituted Risk Management Committee and has formulated a Risk Management Policy including Risk assessment and minimization procedures. The Risk Management Committee has been assigned with the functions of monitoring and reviewing the risk management plans of the company. In the opinion of the Board no element of risk that may threaten the existence of the company has been identified.

Vigil Mechanism/Whistle Blower Policy

The company has established vigil mechanism for Directors and Employees to report concerns about the unethical behavior, actual or suspected incidents of fraud or violation of the code of conduct or ethics. The Whistle Blower Policy is posted in the companys website at the link https://www.bannari.com/InvestorInformation.html

Dividend Distribution Policy

The company has formulated and adopted Dividend Distribution Policy which is posted in the companys website at the link https://www.bannari.com/ InvestorInformation.html

Related Party Transactions

All related party transactions are entered on arms length basis and are in compliance with the applicable provisions of the Companies Act, 2013 and other relevant Regulations as referred under SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. None of the transactions is materially significant which may have potential conflict with the interest of the company at large and therefore disclosure in Form AOC-2 is not required. All the related party transactions are placed before the Audit Committee and approved by the Audit Committee.

Prior omnibus approval of the Audit Committee was obtained on annual basis for the transactions which are at a foreseen and repetitive nature. The Related Party Transactions Policy as approved by the Board is uploaded on the companys website at https://www.bannari.com/

Investor Information.html

The details of transactions with Related Parties are provided in the accompanying financial statements.

Board Evaluation

Pursuant to the provisions of the Companies Act, 2013 and Regulation 17 (10) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, Independent Directors at their meeting held on 27.01.2021 without participation of non-independent directors and management considered and evaluated the performance of the Chairman, Managing Director and the Board.

The Board has carried out an annual evaluation of its own performance, the performance of the committees, board, independent Directors and individual Directors. The criteria applied in the evaluation process are detailed in the Corporate Governance Report which forms part of this report.

Material changes and commitments

There are no material changes and commitments affecting the financial position of your Company which have occurred between the end of the financial year 2020-21 and the date of this report.

Directors Responsibility Statement

As stipulated in Section 134(3)(c) and 134 (5) of the Companies Act 2013 your Directors confirm that a) in the preparation of the annual accounts, all the applicable accounting standards had been followed and there are no material departures from the same;

b) they had selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the company at the end of the financial year and of the profit of the company for that period;

c) they had taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the company and for preventing and detecting fraud and other irregularities;

d) they had prepared the annual accounts on a going concern basis;

e) they had laid down internal financial controls to be followed by the company and that such internal financial controls are adequate and were operating effectively; and

f) they had devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.

Business Responsibility Report

Pursuant to Regulation 34 (2)(f) SEBI (LODR) Regulations 2015 as amended the Business Responsibility Report has been prepared as prescribed and annexed to this Report as Annexure V and the same shall form part of this report.

Annual Return

Copy of the previous year Annual Return in the prescribed form is available at the weblink https://www.bannari.com/InvestorInformation.html. A copy of Annual Return for the financial year 2020-2021 will be placed on the website of the company after the conclusion of 37th AGM.

Auditors / Auditors Report

M/s P K Nagarajan & Co., Chartered Accountants Coimbatore was appointed as the Statutory Auditors of the company at the 33rd Annual General Meeting of the

Company for a period of five years and they shall hold office till the conclusion of 38th Annual General Meeting. The Auditors have confirmed their independence and eligibility under Section 141 of the Companies Act, 2013.

The Report given by M/s P K Nagarajan & Co., Auditors on the financial statements of the company for the financial year 2020-21 does not contain any qualification, reservation or adverse remark.

Secretarial Auditors and Secretarial Audit Report

The Company has complied with the applicable Secretarial Standards issued by the Institute of Company Secretaries of India.

The Board appointed M/s C Thirumurthy & Associates, Company Secretaries, Coimbatore as Secretarial Auditors to conduct Secretarial audit for the financial year 2020-2021. The Report of Secretarial Auditors is annexed to this report as Annexure VI.

The Report does not contain any qualification, reservation or adverse remark.

Internal Control Systems and their Adequacy

Details of internal control system and their adequacy are provided in the Management Discussion Analysis Report attached herewith.

Cost Audit

The Company has maintained cost records as specified by the Central Government under Section 148 of the Companies Act, 2013.

Sri M Nagarajan, Cost Accountant, Coimbatore was appointed as Cost Auditor to conduct audit of cost accounting records for the financial year 2020-21.

Industrial Relations

The relationship with employees continued to remain cordial throughout the year under review

General

Your Directors state that no disclosure or reporting is required in respect o the following items as there were no transaction on these items during the year under review:

a) Details relating to deposits covered under Chapter V of the Act.

b) Issue of equity shares with differential rights as to dividend, voting or otherwise

c) Issue of shares (including sweat equity shares) to employees of the company under any scheme No significant or material orders were passed by the Regulators or Courts or Tribunals which impact the going concern status and Companys operations in future.

Acknowledgement

Your Directors wish to place on record their appreciation for the continued support and co-operation by the Government Authorities, banks and other stakeholders Your Directors thank the cane growers who have supplied sugarcane to the factories and wish to place on record their appreciation of the contributions made by all the employees.

By order of the Board
S V BALASUBRAMANIAM
Coimbatore Chairman
24.05.2021 DIN : 00002405