rolcon engineering company ltd Directors report

Your Directors takes pleasure in presenting the 56th

Annual Report together with the Audited

Financial Statements (consolidated & standalone) and Auditors Report for the financial year ended

March 31, 2023. The financial highlights for the year under review are given below:

(Amt. in Lakh except EPS)

Particulars	Standalone		Consolidated
	F. Y. 2022-23	F. Y. 2021-22	F. Y. 2022-23	F. Y. 2021-22
Revenue	4794.93	4189.80	4754.90	4189.80
Other Income	70.78	64.20	70.78	64.20
Total Income	4825.68	4254.00	4825.68	4254.00
Expenses
Operating Expenditure	4238.04	3765.71	4238.04	3765.71
Depreciation and amortisation Expenses	114.39	75.27	114.39	75.27
Total Expenses	4352.43	3840.58	4352.43	3840.58
Profit Before Finance Cost and Tax	513.28	413.42	473.25	413.42
Finance Cost	7.76	11.69	7.76	11.69
Share of Profit/Loss of Associates	0	0	0.92	-2.93
Profit Before Tax (PBT)	465.49	401.73	466.41	398.80
Tax Expenses	143.53	109.08	143.53	109.08
Profit After Tax (PAT)	321.96	292.65	322.88	289.72
Other Comprehensive income
-Re-measurements of the defined benefit plans	13.38	6.86	13.38	6.86
-Equity instruments through other comprehensive income	51.70	9.92	51.70	9.92
-Fair value Changes on Investment of Associates Company	0	0	-0.12	-0.11
-Fair Value Changes in Investment	23.12	8.74	23.12	8.74
Profit For the year	410.16	318.16	410.96	315.12
Attributable to:
Shareholders of the Company	410.16	318.17	410.96	315.13
Opening Balance of retained Earning	749.63	459.58	746.70	459.58
Closing Balance of retained Earing	1181.48	780.72	1179.24	780.72
Equity share capital	75.60	75.60	75.60	75.60
Reserve	1795.65	1394.89	1869.00	1467.45
EPS (in Rs.)	42.59	38.71	42.71	38.32

PERFORMANCE

During the year, your Company has achieved considerable performance. Your Companys performance in detail has been discussed in detail in the ‘Management Discussion and Analysis Report. Management had no extraordinary impact and least adjustment requisite in the financial results of F.Y. 2022-23.

There are no material changes and commitments affecting the financial position of your Company, which have occurred between the end of the year and date of this report. Further, there has been no change in the nature of business of the Company.

TRANSFER TO RESERVES

The Company has not transferred any amount to the Reserves for the financial year ended March 31, 2023.

DIVIDEND

The Board of Directors of your Company has Recommended dividend @ 20% per equity share of Rs.10/- for F.Y. 2022-23, payable to those shareholders whose names appear in the Register of Members as on the Book Closure/Record Date.

SHARE CAPITAL

During the year under review, the Company has not altered/modified its authorized share capital and has not issued any shares including equity shares with differential rights as to dividend, voting or otherwise. The Companys paid-up equity share capital stood at Rs. 75.60 lakh as on March 31, 2023.

PARTICULARS OF LOAN, GUARANTEES OR INVESTMENTS

Detail of the loan, Guarantees and investments covered under provision of section 186 of the company Act, 2013.

Particular	Amount (Rs. in Lakh)
Investment in mutual fund	166.12
Investment in Equity Instruments of Associates	150.88
Investment in Equity Instruments	0.08
Total Investment	317.07

FIXED DEPOSIT

Your Company has not accepted any Deposits under Chapter V of the Act during the year and as such, no amount of principal or Interest on Deposit from public is outstanding as on March 31, 2023.

IEPF

During the year your company has not transferred any amount of Dividend including Share to IEPF.

ASSOCIATE COMPANY

M/s. Sudeep Rub-Chem Private Limited is an Associate Company of the Company and Pursuant to the Section 129(3) of the Companies Act, 2013. read with rule 5 of the Companies (Accounts) Rules, 2014. a statement containing silent features of the Financial Statements of the Companys Associate Company in form No. AOC–1 is attached in the Annexure-A.

MANAGEMENT DISCUSSION & ANALYSIS REPORT

Pursuant to Regulation 34(2) of Securities and Exchange Board of India (LODR), Regulation, 2015, a Management and Discussion and Analysis report is given in the Annexure-B.

DIRECTORS and KMPs

• The members at their meeting held on July 29, 2022, on recommendation of the Nomination and Remuneration Committee, had re- appointed Shri Sureshbhai H. Amin (DIN:00494016), as a Chairman & WTD, and Shri Ashishbhai S. Amin (DIN: 01130354), as Managing Director For the farther peroid of 5 years.
• The members at their meeting held on July 29, 2022, on recommendation of the Nomination and Remuneration Committee, had appointed Mr. Wolfgang Fuchs (DIN:07317102) and Shri Kiran M. Patel (DIN: 00084171), as independent Directors of the company for the second term of the 5 years.
• Shri Ashokbhai K. Parikh, Independent Director, ceased from the said post w.e.f. July 29, 2022 due to end of his tenure of two terms as per the provision of the Companies Act, 2013.
• All the Independent Directors have given Declarations that they meet the criteria of Independence as laid down under section 149(6) of the Companies Act, 2013.
• The Board of the Company is duly constituted and none of the Directors of your company is disqualified as per section 164(2) of the Companies Act, 2013. Your Directors have made necessary disclosures, as required under various provisions of Companies Act, 2013 and SEBI (LODR) Regulation, 2015.

BOARD EVALUATION

In Compliance with the provisions of the Companies Act, 2013, and Regulation 25(4)(a) of the SEBI Regulation, Annual Performance evaluation of the Board and its Directors was carried out on based of selected parameters. All the Board Members have evaluated the Performance of Board as whole,

Individual Performance of each Board member and the Chairman, Managing Director and Board Committees of the Company, considering the views of executive directors and non-executive directors. In a separate meeting of the independent directors, performance of the independent and the non- independent directors was evaluated.

There are no such material observations which are carried by the Directors on evaluation of the Board. Further, in the view of previous years observation company has taken steps as suggested by the Directors.

MEETINGS OF BOARD AND COMMITTEES

The Board met 4 (Four) times during the year, and the intervening gap between the meetings was within the period prescribed under the Act and the SEBI Listing Regulations and as per the Circulars issued by the Ministry of Corporate Affairs and SEBI. The Details of the meetings of Board of Directors, Audit Committee and Nomination & Remuneration Committee held for the F.Y. 2022-23 are given in Annexure-C.

1. AUDIT COMMITTEE

The Audit Committee helps Board monitor the managements financial reporting process and ensures that disclosures are accurate, timely and at highest level. It also oversees the Work of internal and independent Auditors. During the year under review, all recommendations made by the Audit Committee were accepted by the Board.

Audit Committee is formulated by the Company with the following Composition;

1. Shri Kiran M. Patel:

Chairman of the Audit Committee

2. Shri Ashish S. Amin:

Member of the Audit Committee

3. Shri Mahesh H. Joshi:

Member of the Audit Committee

1. N O M I N AT I O N & R E M U N E R AT I O N COMMITTEE AND POLICY

Our Nomination & Remuneration Committee is formulated by the Company with the following Composition;

1. Shri Kiran M. Patel:

Chairman of the N & R Committee

2. Dr Arpita A. Amin:

Member of the N & R Committee

3. Shri Mahesh H. Joshi:

Member of the N & R Committee

The Board has on the recommendation of the Nomination & Remuneration Committee framed a policy for selection and appointment of Directors, Senior Management and their remuneration. The detailed remuneration policy is available on the companys website: www.rolconengineering.com

MEETING OF INDEPENDENT DIRECTORS

In terms of requirements under Schedule IV of the Companies Act, 2013, and Regulation 25 (3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, a separate meeting of the Independent Directors was held on February 10, 2023.

The Independent Directors at the meeting, inter alia, reviewed the following:-

• Performance of Non-Independent Directors and Board as a whole.
• Performance of the Chairman of the Company, taking into account the views of Executive Directors and Non-Executive Directors.
• Assessed the quality, quantity and timeliness of flow of information between the Company Management and the Board that is necessary for the Board to effectively and reasonably perform their duties.

DIRECTORS RESPONSIBILITY STATEMENT

To the best of their knowledge and belief and according to the information and explanations obtained by them, your directors make the following statements in the terms of the section 134(3)C and 134(5) of the Company Act, 2013:

1. That in the preparation of the Annual financial statements for the year ended March 31, 2023, the applicable accounting standards have been followed along with proper explanation relating to material departures, if any;
2. That such accounting policies have been selected and applied consistently and judgment and estimates have been made that are reasonable and prudent so as to give a true and fair view of the state of affairs of the company as at March 31, 2023 and of the profit of the Company for the year ended on that date;
3. That Proper and sufficient care has been taken for maintenance of adequate accounting records in accordance with provisions of the Companies Act, 2013 and for safeguarding the assets of the Company for preventing and detecting fraud and other irregularities;
4. That the Annual Accounts have been prepared on a going concern basis;
5. That the proper internal financial controls were

in place and that the financial control were adequate and were operating effectively;

6. That proper systems have been devised to ensure compliance with the provisions of all applicable laws and that such systems are adequate and operating effectively.

SECRETARIAL STANDARDS

The Company is in compliance with the Secretarial Standards on Meetings of Board of Directors (SS-1) and General Meetings (SS-2) issued by the Institute of Company Secretaries of India.

RELATED PARTY TRANSACTIONS

Your Company has adopted a Related Party Transactions Policy. The Audit Committee reviews this policy from time to time and also reviews and approves all related party transactions, to ensure that the same are in line with the provisions of applicable law and the Related Party Transactions Policy. The policy was amended by the Board of Directors on March 31, 2023, to incorporate the new requirements introduced under the SEBI Listing Regulations.

All related party transactions that were entered into during the financial year were on at arms length basis and were in the ordinary course of business. All the related party transactions were placed before the Audit Committee for prior approval or omnibus approval, as case may be. Approval and consideration of the Audit Committee and board were obtained on a quarterly basis for the transactions which were of a foreseen and repetitive nature, if any.

Hence, No such contract or arrangement with Related Parties referred to in Section 188 (1) of the Act entered by the Company during the year which required to be disclosed in Form AOC-2.

Further, Company has framed a policy on RPTs for the purpose of identification, approval and monitoring of such transactions. The policy on Related Party Transactions is hosted on the companys website: www.rolconengineering.com.

VIGIL MECHANISM/WHISTLE BLOWER POLOCY

The Company has a Vigil Mechanism/Whistle Blower Policy to deal with instance of fraud and mismanagement, if any. Further, a dedicated helpline has been set up by the company in Line management. The helpline can be contacted to report any suspected or confirmed incident of fraud/misconduct. Details of the Policy are available o n t h e c o m p a n y s w e b s i t e : www.rolconengineering.com.

CODE OF CONDUCT

The Board has framed and approved code of conduct for Board of Directors and senior management of the company in Compliance with Regulation 17(5) of SEBI (Listing Obligation & Disclosure Requirements) Regulation, 2015. Details of the Policy are available on the companys website: www.rolconengineering.com

RISK MANAGEMENT

Pursuant to Section 134(3)(n) of the Act and Regulation 17(9) of the Listing Regulations, The Company has been consciously following risk management. The Company operates in a competitive environment and is generally exposed to various risks at different times such as technological risks, business risks, operational risks, financial risks etc. The Company has a system based approach to business risk management backed by strong internal control systems. A range of responsibilities from strategy to the operations is specified. A strong independent internal audit function at the corporate level carries out risk focused audits across all businesses enabling identification of areas where risk managements processes may need to be improved. The Management has reviewed the risk identified by the Audit Committee and the Board of the Company periodically. As already mentioned the Company adopts the policy of risk diversification by broadening its market and customer base. Risk Management policy may be accessed on the C o m p a n y s w e b s i t e a t t h e l i n k : http://rolconengineering.com/#

INTERNAL FINANCIAL CONTROLS

Adequate internal financial controls are in place which ensures the reliability of financial and operational information. The regulatory and statutory compliances are ensured to enables the business processes and also ensures financial discipline and fosters accountability.

INTERNAL AUDITOR

Shri Kanchanlal M. Parikh, (M.No. 008539), Chartered Accountant, who is our internal auditors have carried out internal audit for the FY 2022-23. Their reports were reviewed and consider by the Audit Committee.

AUDITORS

nd

At the 52 AGM held on July 16, 2019, the Members

have appointed M/s JHS & Associates-LLP, Chartered Accountants (133288W/W100099), as Statutory Auditors of the Company to hold office for a period of

five (5) years from the conclusion of that AGM till the conclusion of the 57th AGM (F.Y. 2023-24).

There are no qualifications, reservations or adverse remarks made by Statutory Auditors, in their report for the F.Y. 2022-23.

SECRETARIAL AUDIT

Pursuant to provision of Section 204 of the Companies Act, 2013 and The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the company has appointed M/s. Kiran Vaghela and Associates (C.P.No. 18617), Anand, a firm of Company Secretaries in practice to undertake the Secretarial Audit of the Company. The Report of the Secretarial Auditor of the company is annexed herewith as Annexure-D.

The Secretarial Auditors Report for the financial year 2022-23 does not contain any qualification, reservation or adverse remark.

ANNUAL SECRETARIAL COMPLIANCE REPORT

As per BSE circular LIST/COMP/12/2019-20 dated May 14, 2019, the company is claiming exemption under Regulation 15(2) of SEBI (LODR) Regulations, 2015, accordingly company is not required to submit Annual Secretarial Compliance Report to stock exchange.

CORPORATE GOVERNANCE

Pursuant to the SEBI circular dated September 15, 2014 and Regulation 15(2) contained in Chapter IV to SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 dated September 2, 2015 in Connection with Corporate Governance is not applicable to the company, since the paid–up capital of the company is less than Rs. 10 Crores and Net Worth of the company is below Rs. 25 Crores as on last day of previous financial year.

ENERGY CONSERVATION, TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNING AND OUTGO.

The information on Conservation of energy, technology absorption and foreign exchange earnings and outgo stipulated under Section 134(3)(m) of the Companies Act, 2013, read with Rule, 8 of the Companies (Accounts) Rules, 2014, is annexed herewith as Annexure–E.

DETAILS OF ORDER PASSED BY THE REGULATORS

There were no significant and material orders passed by the regulators or courts or tribunals Impacting the Going Concern Status and Companys Operation in the future.

ANNUAL RETURN

Pursuant to Section 92(3) and 134(3)(a) of the Act the Annual Return of the Company prepared in accordance with Section 92(1) of the Act read with Rule 11 of the Companies (Management and Administration) Rules, 2014 (as amended), is placed on the website of the company and is accessible at the weblink: http://rolconrngineering.com/Annual- Return.aspx

PARTICULARS OF EMPLOYEES

There is no employee whose details is required to be disclosed pursuant to Section 197 of the Companies Act, 2013 read with Rule 5 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014.

D I S C L O S U R E U N D E R T H E S E X U A L HARASSMENT OF WOMEN AT WORK PLACE (PREVENTION, PROHIBITION & REDRESSAL) ACT, 2013.

The Company has safe and healthy work environment that enables its employees to work without fear, prejudices, gender bias and Sexual harassment and also set up guideline in line with the requirement of The Sexual Harassment of Women at workplace (Prevention, Prohibition & Redressal) Act, 2013, Further, Your Company has in place a Sexual Harassment Prevention and Grievance Handling Policy in line with the requirement of the provision of the Act. Company has not received any the complaints during the financial year.

ACKNOWLEDGEMENT

Your Directors place on record their sincere appreciation for overwhelming co-operation and assistance received from investors, customers, business associates, bankers, as well as regulatory and governmental authorities. Your Directors also thank the employees at all levels, who, through their dedication, co-operation, support and smart work, have enabled the Company to achieve growth.

For and on behalf of Board of Directors of

Rolcon Engineering Company Limited

Sd/- Suresh H. Amin Chairman & WTD DIN: 00494016

Vallabh Vidyanagar May 19, 2023.