Chamak Holdings Ltd Directors Report.

And Management Discussion and Analysis

Dear Members,

Chamak Holdings Limited

Your Board of Directors are pleased to present 36th Annual Report of the company and Brief on the business and operations of the Company and the accounts for the Financial Year ended March 31, 2020 along with the annexures thereto.

Our Management Team:

Our Management team consist of highly experienced and dedicated Management Team which consists sufficient number of Executive, Non-Executive, Independent Director, Woman Director etc. and other KMPs, who have wide and varied experience in different disciplines of corporate functioning.


The Company is basically engaged in the business of Plastic & Steels Scrap and other related activities. The prospect of Plastic related goods are bright in terms of long term perspective and it will help us to increase our earnings in near future.


The Boards Report shall be prepared based on the stand alone financial statements of the company.

The Companys financial performance is given hereunder.

Particulars Financial Year ended 31.03.2020 (In Rs.) Financial Year ended 31.03.2019 (In Rs.)
Sales & other income 606,481,061 701,838,519
Total Expenses 606,046,015 69,99,31,510
Profit before tax 435,046 4,14,504
Profit after tax (955,259) (41,19,401)
Equity Dividend
(i) Interim 0 0
(ii) Final 0 0
Corporate Tax on Dividend
(i) Interim 0 0
(ii) Final 0 0


The Turnover from the Operations of the Company during the Financial Year ended 31st March, 2020 amounted to Rs.606, 481,061 as compared to Rs. 701,838,519 during the previous year ended 31st March, 2019. The Turnover of the Company has been Decreases from the previous year due to Covid-19 Situation.


The Company has future plans for expansion & Growth and the company will require huge amount of fund, hence the company retain the earning of the company and planning to deploy those internally generated funds for companys expansion & Growth.


Board did not create any special reserve during the year but transfer the amount of Profit & Loss Account to the Reserve & Surplus.


The particulars of Loans, Guarantees and Investment have been disclosed in the Financial Statements.


The Company has robust systems for internal audit and corporate risk assessment and mitigation. The Company has in place adequate internal financial controls with reference to financial statements and no material reportable weakness was observed in the system. Further, the Company has in place adequate internal financial controls commensurate with the size and nature of its operations. Your Companys control system and procedures are regularly reviewed for relevance and effectiveness and changed as per the need of business environment.

The company has appointed M/s Sushil Pruthi & Co., Chartered Accountants, New Delhi as the Internal Auditor of the company in terms of section 138 of the companies Act, 2013 and rules made thereunder. The internal auditor reports to Audit Committee of the Company.


The company has not accepted Deposits falling within the meaning of Section 73 of the Companies Act, 2013 and the during the year because the company is using its internal funds for day to day affairs of the company.



The Board had appointed M/s. Akshit Gupta and Associates, Company Secretaries in Practice, for the Financial Year 2019-20 to conduct the audit of Secretarial and related records of the Company. The Secretarial Audit Report for the financial year ended March 31, 2020 is provided in Annexure-1 to this Boards Report. The Secretarial Audit Report does not contain any qualification, reservation or adverse remarks.


The Auditors M/s S.B.D & Co, Chartered Accountants, New Delhi, Statutory Auditor of the company whose period of office expires at the conclusion of ensuing Annual General Meeting and M/s Sandeep Varshney & Associates, Chartared Accountant eligible for the purpose of Appointment as per section 139 and rules made thereunder, of the Companies Act, 2013 for a period of five years

They have confirmed their eligibility under section 141 of Companies Act 2013 and that are not disqualified for appointment and being eligible offer themselves for appointment.

M/s Sandeep Varshney & Associates, Chartared Accountants is eligible for the purpose of appointment as an Statutory Auditor as per section 139 and rules made thereunder, of the Companies Act, 2013 for a period of five years from this Annual General Meeting until the conclusion of 41th Annual General Meeting, (subject to the rectification of the appointment by the members at every Annual General meeting held after this Annual General Meeting) on such remuneration as shall be fixed by the Board of Directors of the Company to them as may be determined by the audit committee in consultation with the Auditors."


The extract of the annual return in Form No. MGT - 9 (Attached as Annexure -2) shall form part of the Boards report.


Sh. Vagish Pathak (DIN: 00053041), retires by rotation and being eligible offers himself for re-appointment at the ensuing Annual General Meeting.

Appointment of Independent Director:

During this financial Year Mr. Gurbachan Sigh Matta, Ajay kumar Mohantay have been Re-appointed as an Independent Director.


As our company is not covered under the provisions of section 135 of the Companies Act, 2013, therefore CSR is not applicable to our company.


Disclosure of the ratio of the remuneration of each Director to the median employees remuneration and other requisite details pursuant to section 197 (12) of the Companies Act, 2013 ("Act") read with Rule 5 (1) of Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 as amended, is annexed to this Report as Annexure - 3. Any member interested in obtaining such particulars may write to the Company Secretary at the registered office of the Company. The said information is available for inspection at the Registered Office of the Company during working hours.


With reference to Section 134(3)(h) of the Companies Act, 2013, all contracts and arrangements with related parties under Section 188(1) of the Act, entered by the Company during the financial year, were in the ordinary course of business. The Company presents a Statement of all related party transactions before the Audit Committee on a quarterly basis specifying the nature, value and terms and conditions of transaction. Transactions with related parties are conducted in a transparent manner with the interest of the Company as utmost priority. Details of such transactions are given in the accompanying Financial Statements. Details of Transactions has been Annexed in AOC-2 as Annexure-4.


During the year the Company under review Brickwork Ratings India Pvt. Ltd. has assigned the following credit rating of your company which are as under:

Ratings are as follows:

Fund Based Limits BWR B+
Non-fund Based Limits BWR A4


The Company has zero Tolerance for Sexual Harassment of Women at work place. A policy has been adopted in line with the sexual harassment at work place (Prevention, Prohibition & Redressal) Act, 2013 and the Rules framed thereunder. During the Year, no Complaints pertaining to sexual harassment were received.


The Company has adopted a Code of Conduct for Prevention of Insider Trading with a view to regulate trading in securities by the Directors and designated employees of the Company. All Board of Directors and the designated employees have confirmed compliance with the Code.


The company was not initiated any proceeding during the year, hence no any order in favor of or against the company has been passed by any Court or Tribunal.


As required under Section 134(3)(m) read with Companies ( Accounts)Rules, 2014, the requirement of furnishing particulars of energy conservation, technology absorption, etc. is not applicable to the Company. Further, particulars of foreign exchange earnings and outgo are as under:

I. Foreign Exchange Earned : Nil
II. Foreign Exchange Outgo : INR 3541 Lakhs

DIRECTORS RESPONSIBILITY STATEMENT Refer Sec 134(3)(C)read with Sec 134(5)

The Directors Responsibility Statement referred to in clause (c) of sub-section (3) of Section 134 of the

Companies Act, 2013, shall state that—

(a) in the preparation of the annual accounts for the year ended March 2020, the applicable accounting standards had been followed along with proper explanation relating to material departures;

(b) the directors had selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the company at March 31, 2020 and of the profit and loss of the company for that period;

(c) the directors had taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the company and for preventing and detecting fraud and other irregularities;

(d) the directors had prepared the annual accounts on a going concern basis; and

(f) the directors had devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.


To avoid duplication between the Directors Report and the Management Discussion and Analysis, we present below a composite summary of performance of the various businesses and functions of the Company.


We would like to inform you that pursuant to Regulation 15(2) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations 2015, the Regulation 27(2) i.e Filing of Corporate Governance Report is not applicable to our Company (Chamak holdings Limited) as the Paid up Share capital is less than Rs. 10 Crores and Net Worth is less than Rs. 25 Crores as on the last day of previous financial year

i.e 31st March, 2020. But in the view of good corporate governance our company is following corporate governance principles as a good citizen of country and for ethical standards. Report of Corporate Governance attached in Annexure.


In the course of its business, the Company is exposed to a series of risks that could affect its performance and the achievement of its strategic and financial goals. After adoption of the risk management policy and processes, it enable the Company to proactively manage uncertainty and changes in the internal and external environment to limit negative impacts and capitalize on opportunities. It will help in business growth with financial stability.


Statements in the Annual Report, particularly those which relate to Management Discussion and Analysis, describing the Companys objectives, projections, estimates and expectations, may constitute forward looking statements within the meaning of applicable laws and regulations. Although the expectations are based on reasonable assumptions, the actual results might differ.


The outbreak of COVID-19 globally and in India has caused significant disturbances and slow-down of Economic activity. The Groups operations have also been impacted in the months of March 2020.

Our company has actively taken the precautionary Measures by our MD had already issued a letter to employee and work from Home only already started from 21st March 2020 which these following Precaution and safety measures:

To ensure our safety and health and to maintain the same level of service to our customers and vendors. We reiterate that the main purpose is to isolate ourselves from the general community at large as much as possible, to protect ourselves at home and stop community transfer thus breaking the chain.

However in the coming days partially work from home and work in office was started therefore following policy will be followed for work from Home and work in office:

Sick leave arrangements:

1. If you have cold symptoms, such as cough/sneezing/fever, or feel poorly, request sick leave or work from home.

2. If you have a positive COVID-19 diagnosis, you can return to the office only after youve fully recovered, with a doctors note confirming your recovery.

Work from home requests:

1. If you are feeling ill, but you are able to work, you can request to work from home.

2. If you have recently returned from areas with a high number of COVID-19 cases (based on CDC announcements), well ask you to work from home for 14 calendar days, and return to the office only if you are fully asymptomatic. You will also be asked not to come into physical contact with any colleagues during this time.

3. If youve been in close contact with someone infected by COVID-19, with high chances of being infected yourself, request work from home. You will also be asked not to come into physical contact with any colleagues during this time.

4. If youre a parent and you have to stay at home with your children, request work from home. Follow up with your manager or departmental leader to make arrangements and set expectations.

5. If you need to provide care to a family member infected by COVID-19, request work from home. Youll only be permitted to return to the office 14 calendar days after your family member has fully recovered, provided that youre asymptomatic or you have a doctors note confirming you dont have the virus. You will also be asked not to come into physical contact with any colleagues during this time.

Traveling/commuting measures:

1. All work trips and events - both domestic and international - will be cancelled/postponed until further notice.

2. In-person meetings should be done virtually where possible, especially with non-company parties..

3. If you normally commute to the office by public transportation and do not have other alternatives, you can request to work from home as a precaution.

General hygiene rules:

1. Wash your hands after using the toilet, before eating, and if you cough/sneeze into your hands (follow the 20-second hand-washing rule). You can also use the sanitizers youll find around the office.

2. Cough/sneeze into your sleeve, preferably into your elbow. If you use a tissue, discard it properly and clean/sanitize your hands immediately.

3. Open the windows regularly to ensure open ventilation.

4. Avoid touching your face, particularly eyes, nose, and mouth with your hands to prevent from getting infected.

5. If you find yourself coughing/sneezing on a regular basis, avoid close physical contact with your coworkers and take extra precautionary measures (such as requesting sick leave).


Your Directors wish to place on record and acknowledge their appreciation for the sincere support received from the Government of India, various state governments, the Banks/financial institutions and the esteemed Shareholders of the Company. The Directors also commend the continuing commitment and dedication of the employees at all levels, which has been critical for the Companys success. The Directors look forward to their continued support in future.

Date: 30/07/2020
Place: New Delhi
Anubhav Kathuria Subhash Chander Kathuria
Managing Director Director
DIN: 01198916 DIN: 00125337